Administrative Assistant
- Full-Time
- Silver Spring, MD
- ICON Government & Public Health
- Posted 3 years ago – Accepting applications
Job Description
- To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily. Reasonable accommodations may be made to help enable qualified individuals with disabilities to perform the essential functions.
- Provide general administrative support to the Division Director and other key administrative and technical personnel.
- Process travel requests and vouchers for reimbursement using the Defense Travel System (DTS) as well as generating Invitational and In-Kind Travel Requests.
- Maintain the division's filing processes, including the filing systems within the subordinate departments.
- Applies knowledge of personal computers, to include executing commands with general software programs and other office automation applications to accomplish daily duties and tasks.
- Regularly update personnel accountability reports.
- Attend annual safety-related briefings to be updated on agency policies and local regulations as required by the Safety Officer.
- Input all purchase requests and credit card orders into the agency's financial management system.
- Conduct market research on consumable and equipment purchase requests.
- Formatting various memorandums in accordance to official Army regulations and other local policies.
- Manage tracking, archiving, filing, and retrieval logs for all purchase requests.
- Provide parcel support in the area of picking up and sorting division mail.
- Disseminate e-mail messages notifying the division personnel notifying of task deadlines and fulfilling agency requirements.
- Provide technical assistance to CRM Headquarters as needed and participate on proposal writing projects when requested.
- Provide all job-related progress reports/technical reports as requested.
- Maintains a safe workplace ensuring that he/she is aware of and observes appropriate safety and occupational health rules and regulations. Employee is required to attend safety training relative to his/her position and report any infractions of safety procedures to the facility Safety Officer.
- Performs light duties and other related duties as required and assigned.