Administrative Assistant

Full-time, 8:30am – 5:00pm Monday – Friday

Position Summary: The Administrative Assistant performs a wide range of administrative and clerical duties supporting Entira’s Leadership and various departments.

Responsibilities:

• Schedules organizational meetings, appointments and speakers
• Produce and distribute corporate meeting packets
• Answer administration phone calls and routes as needed
• Greet and provide general support to visitors
• Maintain conference rooms and assist with scheduling rooms as needed
• Maintain office supplies by checking inventory and ordering items
• Responsible for coordination of office maintenance and equipment repairs
• Provide administrative support to all departments including filing, mailing, scanning, faxing and copying
• Update administrative and organizational documents and forms as requested
• Prints and ships organizational form orders
• Updates and orders from print vendor
• Monthly OSI/SAM Verifications
• Attend and record minutes for the Site Medical Director meeting
• Prepare and provide administrative assistance with complaint packets
• Scheduling and managing on-site auditors
• Scheduling annual calendar for quality meetings
• Print and send monthly registries, provider scorecards and trending reports
• Run weekly visit reports and graph data
• Update Clinical Practice manual
• Prepare surveys using Survey Monkey
• End of day clean-up of kitchen/break area
• Other duties as assigned

Qualifications:

• High School diploma or GED
• 2 years previous Administrative Assistant experience preferred
• Proficient with Microsoft Outlook, Word, Excel, and PowerPoint
• Experience collecting, documenting, and distributing meeting agendas/minutes preferred
• Excellent communication and customer service skills
• Ability to multitask and self-prioritize requests coming from multiple people
• Attention to detail
• Handle challenges, changes and job pressures competently and positively
• Ability to maintain confidentiality in oral, written and electronic based information
• Previous healthcare experience a plus

Benefits:

• Medical
• Dental
• Vision
• Healthcare Flexible Spending Account (FSA)
• Health Savings Account (HSA)
• Group Life
• Voluntary Life
• Voluntary Disability
• 401K
• Profit Sharing
• Employee Assistance Program

Job Type: Full-time

Pay: $17.00 - $26.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible schedule
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Work Location: One location