Administrative Assistant
- Full-Time
- Piscataway, NJ
- Rutgers University
- Posted 2 years ago – Accepting applications
Job Description
Position Details Position Information Recruitment/Posting Title Administrative Assistant
Job Category Staff & Executive - Administrative & Support
Department UBHC-P - Mom2Mom
Overview Rutgers University Behavioral Health Care (UBHC), established in 1971, offers a full continuum of evidence based behavioral health and addiction services for children, adolescents, adults, and seniors throughout New Jersey. UBHC’s 1,060 experienced behavioral health professionals and support staff are dedicated to treatment, prevention, and education. UBHC, one of the largest providers of behavioral health care in the country, has a budget of $260 million and has 15 sites throughout New Jersey. Services are readily accessible and include: inpatient, outpatient, partial hospitalization, screening, crisis stabilization, family/caregiver support, community outreach and case management, supportive housing, supported employment, prevention and consultation, employee assistance programs, and a licensed therapeutic school from preschool through high school. Specialty services include the New Jersey suicide prevention helpline and peer help lines for police, veterans, active military, teachers, mothers of special needs children and child protective service workers. In FY2016, UBHC treated 16,199 consumers, had 24,502 admissions, and touched the lives of 19,441 individual callers through peer support. In addition, UBHC is the primary mental health training resource for the New Jersey departments of Human Services, Children and Families, and Corrections, delivering 16,000 trainings each year.
Posting Summary Rutgers, The State University of New Jersey is seeking an Administrative Assistant for the Mom2Mom/Worker2Workerfor the Call Center at Rutgers, University Behavioral Health Care.
The Administrative Assistant performs a wide variety of administrative and support services within Mom2Mom/Worker2Worker program. Assists in the planning and support of program activities and coordinates office operations.
Among the key duties of this position are the following:
Position Status Full Time
Hours Per Week
Daily Work Shift
FLSA Nonexempt
Grade 2000
Position Salary
Annual Minimum Salary 25.810
Annual Mid Range Salary 26.310
Annual Maximum Salary 27.100
Standard Hours 35.00
Union Description Teamsters, Local 97
Payroll Designation PeopleSoft
Benefits Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https://finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health-insurance.
COVID-19 Immunization Requirement Under Policy 60.1.35, Rutgers University requires all prospective employees to provide proof that they are fully vaccinated and have received a booster (where eligible) against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Prospective employees who are not eligible for a booster at the time of an offer of employment must provide proof they have received a booster within two weeks (14 calendar days) of eligibility. Based on current guidance, individuals are considered fully vaccinated against COVID-19 two weeks after receiving the final dose of any COVID-19 vaccine authorized or approved for use in the United States by the United States Food and Drug Administration (FDA) and recommended by the Advisory Committee on Immunization Practices (ACIP) of the Centers for Disease Control and Prevention (CDC). Eligibility for a booster against COVID-19 varies and is explained on the University’s web site located at https://coronavirus.rutgers.edu/covid-19-vaccine. Failure to provide proof of primary vaccination and booster will result in rescission of a prospective employee’s offer of employment and/or disciplinary action up to and including termination.
Seniority Unit
Terms of Appointment Staff - 12 month
Position Pension Eligibility PERS
Qualifications Minimum Education and Experience
Certifications/Licenses
Required Knowledge, Skills, and Abilities
Preferred Qualifications
Equipment Utilized
Physical Demands and Work Environment
Special Conditions
Posting Details Posting Number 22ST1525
Posting Open Date
Special Instructions to Applicants
Regional Campus Rutgers Biomedical and Health Sciences (RBHS)
Home Location Campus Piscataway (RBHS)
Location Details Piscataway, New Jersey
Pre-employment Screenings All offers of employment are contingent upon successful completion of all pre-employment screenings. Infection Control and Safety This position is subject to all Rutgers University policies, including TB surveillance and other infection control and safety policies. Please review the Tuberculosis Surveillance Policy for additional information.
Apply to this Job
Job Category Staff & Executive - Administrative & Support
Department UBHC-P - Mom2Mom
Overview Rutgers University Behavioral Health Care (UBHC), established in 1971, offers a full continuum of evidence based behavioral health and addiction services for children, adolescents, adults, and seniors throughout New Jersey. UBHC’s 1,060 experienced behavioral health professionals and support staff are dedicated to treatment, prevention, and education. UBHC, one of the largest providers of behavioral health care in the country, has a budget of $260 million and has 15 sites throughout New Jersey. Services are readily accessible and include: inpatient, outpatient, partial hospitalization, screening, crisis stabilization, family/caregiver support, community outreach and case management, supportive housing, supported employment, prevention and consultation, employee assistance programs, and a licensed therapeutic school from preschool through high school. Specialty services include the New Jersey suicide prevention helpline and peer help lines for police, veterans, active military, teachers, mothers of special needs children and child protective service workers. In FY2016, UBHC treated 16,199 consumers, had 24,502 admissions, and touched the lives of 19,441 individual callers through peer support. In addition, UBHC is the primary mental health training resource for the New Jersey departments of Human Services, Children and Families, and Corrections, delivering 16,000 trainings each year.
Posting Summary Rutgers, The State University of New Jersey is seeking an Administrative Assistant for the Mom2Mom/Worker2Workerfor the Call Center at Rutgers, University Behavioral Health Care.
The Administrative Assistant performs a wide variety of administrative and support services within Mom2Mom/Worker2Worker program. Assists in the planning and support of program activities and coordinates office operations.
Among the key duties of this position are the following:
- Responsible for providing administrative, analytical, computing and staff support for the department. Executes assignments and tasks requiring data collection, information gathering, analysis, data entry/retrieval, database maintenance, and forms and graphics generation utilizing a variety of software packages.
- Attends and/or coordinates meetings and conferences relevant to programs.
- Prepares and maintains payroll and attendance records for the department.
- Provides assistance to the Secretary II positions as needed under the direction of the Program Administrator.
- Screens calls and provides information in accordance with organizational policy. Receives and appropriately handles incoming calls and responds to inquiries.
Position Status Full Time
Hours Per Week
Daily Work Shift
FLSA Nonexempt
Grade 2000
Position Salary
Annual Minimum Salary 25.810
Annual Mid Range Salary 26.310
Annual Maximum Salary 27.100
Standard Hours 35.00
Union Description Teamsters, Local 97
Payroll Designation PeopleSoft
Benefits Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https://finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health-insurance.
COVID-19 Immunization Requirement Under Policy 60.1.35, Rutgers University requires all prospective employees to provide proof that they are fully vaccinated and have received a booster (where eligible) against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Prospective employees who are not eligible for a booster at the time of an offer of employment must provide proof they have received a booster within two weeks (14 calendar days) of eligibility. Based on current guidance, individuals are considered fully vaccinated against COVID-19 two weeks after receiving the final dose of any COVID-19 vaccine authorized or approved for use in the United States by the United States Food and Drug Administration (FDA) and recommended by the Advisory Committee on Immunization Practices (ACIP) of the Centers for Disease Control and Prevention (CDC). Eligibility for a booster against COVID-19 varies and is explained on the University’s web site located at https://coronavirus.rutgers.edu/covid-19-vaccine. Failure to provide proof of primary vaccination and booster will result in rescission of a prospective employee’s offer of employment and/or disciplinary action up to and including termination.
Seniority Unit
Terms of Appointment Staff - 12 month
Position Pension Eligibility PERS
Qualifications Minimum Education and Experience
- Associate’s degree plus two (2) years of administrative/secretarial experience.
- Equivalent education, experience and/or training may be substituted for the degree requirement.
Certifications/Licenses
Required Knowledge, Skills, and Abilities
- Must be proficient in Microsoft Office (Word, Excel, and PowerPoint).
- Must haveexcellent customer service and organizational skills.
Preferred Qualifications
- Call Center experience.
- Knowledge of PeopleSoft, Oracle, Marketplace and procurement policies and procedures.
Equipment Utilized
Physical Demands and Work Environment
Special Conditions
Posting Details Posting Number 22ST1525
Posting Open Date
Special Instructions to Applicants
Regional Campus Rutgers Biomedical and Health Sciences (RBHS)
Home Location Campus Piscataway (RBHS)
Location Details Piscataway, New Jersey
Pre-employment Screenings All offers of employment are contingent upon successful completion of all pre-employment screenings. Infection Control and Safety This position is subject to all Rutgers University policies, including TB surveillance and other infection control and safety policies. Please review the Tuberculosis Surveillance Policy for additional information.