Administrative Assistant

Administrative Assistant - ( 210002WF )

Description

Grow with the best. Join a smart, creative, and inspired team that accomplishes operational excellence. Bringing together individuals with diverse backgrounds, talents, and expertise, our 22,000 team members in over 400 locations worldwide are vital to making our Company stronger.

Your Opportunity

Your role will be to provide administrative support to our Maple Plain, MN team.

Your Key Responsibilities

• Performs reception duties; answers phone and routes calls, greets and directs visitors.
• Performs clerical tasks including data entry, filing, photocopying, scanning etc.
• Coordinates mail, deliveries, couriers etc.
• Schedules meetings, books meeting rooms, handles any special requests, sets up and cleans up meetings rooms.
• Maintains reception area and other common areas.
• Maintains stock of office supplies and ensures functionality of office equipment.
• Assists in the preparation of correspondence, presentations, proposals and reports.
• Edits and formats correspondence, presentations, proposals and reports.
• Manages calendars, schedules meetings, books meetings rooms, handles any special requests.
• Assists with document control including filing and archiving.
• Coordinates travel itineraries and arrangements.
• Processes expense reports, invoices and orders, timecards.
• Performs clerical tasks including data entry, filing, photocopying, scanning etc.
• Provide administrative support to new hires during the onboarding process, including ordering and coordinating computer equipment, assisting with I-9 processing, coordinating orientation modules review, and directing new hires to the appropriate contact.
• Disseminate HR information locally.
• Assist in routing verification of employment, employment opportunities/job applications and recruitment inquiries.
• Performs other administrative duties as required.

Qualifications

Your Capabilities and Credentials

• Excellent organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Versatility, flexibility and willingness to work within frequently changing priorities.
• Must be willing and able to take initiative when needed.
• Flexibility to learn new skills.
• Proficiency in MS Office Suite.

Education and Experience

High School Diploma with minimum of 2-3 years’ experience; or Post-secondary degree in related field; or equivalent combination of education and experience.

Position will primarily work in an office setting.

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

Stantec is a place where the best and brightest come to build on each other’s talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.

Primary Location : United States-Minnesota-Maple Plain

Job : Administrative Support

Organization : BC-2277 Environmental Services-US North Central

Employee Status : Regular

Job Level : Individual Contributor

Travel : No

Schedule : Full-time

Job Posting : Nov 23, 2021, 2:36:06 PM

Req ID: 210002WF

Vaccine Policy: Beginning December 8, 2021, Stantec requires North America employees in many positions to be fully vaccinated against COVID-19 except those for whom a reasonable accommodation has been granted because a medical reason or a sincerely held religious belief, as required by law.

Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, color, religion, sex, national origin, age, marital status, genetic information, disability, protected veteran status, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with local, state and federal laws and regulations and ensures equitable opportunities in all aspects of employment. EEO including Disability/Protected Veterans