ADMINISTRATIVE ASSISTANT II

Overview: Envision Physician Services is a multispecialty physician group and practice management company. Established in 1953, our organization provides anesthesia, emergency medicine, hospital medicine, radiology, primary/urgent care, surgical services, and women’s and children’s health services to hospitals and health systems nationwide. Sheridan Healthcare, EmCare, Reimbursement Technologies and Emergency Medical Associates have recently joined forces to form Envision Physician Services. As one organization, we now provide a greater scope of service than any other national physician group. Our collective experience from hundreds of local, customized engagements, culture of continuous lean process improvement, and team of experts in the business of healthcare enable us to better solve complex problems and consistently give healthcare organizations confidence in our execution. Our combined organization serves more than 780 healthcare facilities in 48 states and the District of Columbia.
If you are looking for a stable, fast paced, growing company in the healthcare industry that is committed to innovation, excellence, and integrity, then this may be a great next step in the advancement of your career.
We currently have an exciting opportunity available for a Administrative Assistant II.
Position Summary:The Administrative Assistant II role is to perform administrative support tasks that are secretarial in nature for the assigned Department Leadership or major functional group. The assistant must be able to exercise professional judgment and confidentiality to complete the day-to-day tasks necessary to facilitate the duties required.Responsibilities:

• Maintain the strictest of confidentiality
• Provide administrative support to department leadership, including typing, dictation, composing and proofreading correspondence, indexing, and filing documents
• Take minutes during meetings, type minutes and distribute as requested
• Assist with tracking invoices and ensure appropriate approvals are obtained
• Compose and type various styles of documents as well as form letters using programs within the Microsoft Office Suite
• Independently compose correspondence based on knowledge of policy and personal discretion
• Deal with a diverse group of important external callers and visitors, as well as internal contacts at all levels of the Company
• Coordinate information flow and inter-office communication, records, etc. Sorts incoming mail determining priority for handling
• Answer phones; refer callers/visitors to appropriate individuals
• Maintain calendars for assigned leadership, as required
• Maintain inventory of office supplies, business forms and letterhead and maintenance of equipment
• Schedule/coordinate meetings and appointments as well as travel (reservations airline, lodging, dining or ground transportation)
• Work independently or within a designated team on special nonrecurring and ongoing projects as assigned by leadership.
• Assist with requests from others with regards to the leadership you support
• Reads and abides by the company’s code of conduct, ethics statements, employee handbook(s), policies and procedures and other corporate mandates, including participation in mandatory training programs
• Reports any real or suspected violation of the corporate compliance program, company policies and procedures, harassment or other prohibited activities in accordance with the reporting policies of the company
• Obtains clarification of policy whenever necessary and may use the resources available through the Compliance, Human Resources or Legal Department to do so
• Responsible for adhering to Information Security Policies and ensuring Envision is as secure as possible.
• Other duties as assigned.

Qualifications:

• Associate degree, or equivalent experience. Three (3) years of related experience
• Strong written, oral, and interpersonal communication skills
• Ability to effectively prioritize and execute tasks in a high-pressure environment
• Experience working both independently and, in a team oriented, collaborative environment
• Work independently with limited supervision
• Experience in the healthcare industry is preferred
• Microsoft Office Suite
• Proficient in internet research and use
• Other software and tools as needed

If you are ready to join an exciting, progressive company and have a strong work ethic, join our team of experts! We offer a highly competitive salary and a comprehensive benefits package.
Envision Healthcare uses E-Verify to confirm the employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit www.dhs.gov/E-Verify.


Envision Healthcare is an Equal Opportunity Employer.
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