Administrative Assistant - Human Resources/Buyer Services

CLASSIFICATION: Salaried

POSITION TYPE: Full-time

EXPECTED HOURS OF WORK: Monday - Friday/8:00 am to 5:00 pm

REPORTS TO: Director of Human Resources

SUMMARY/OBJECTIVE:

This organized and proactive administrative assistant will work with our Director of Human Resources to ensure all administrative and clerical tasks are efficiently and effectively implemented.

GENERAL ESSENTIAL FUNCTIONS:

• Provide administrative support for the Director of Human Resources.
• Data entry, file scanning and file maintenance.
• Generate, maintain and manage reports designed to provide analytical support.
• Reviewing/answering emails and phone calls.
• Serve as coverage for the front desk.
• Performs general clerical duties to include but not limited to: photocopying, faxing, mail distribution and filing.
• Assist with clerical duties for the management of the overall office.
• Special Projects as assigned.
• Perform other duties as assigned.

ESSENTIAL FUNCTIONS:

• Maintain prepared paperwork, manuals, handbooks, folders, and gift bags for new employee onboarding.
• Maintain prepared paperwork for employee terminations.
• Point of contact for employees regarding benefit plans.
• Manage employee time-off requests: Forward requests to appropriate supervisors, Obtain approvals for all requests submitted, Prepare requests for payroll processing.
• Assist in the process of recruiting new hires: Scheduling interviews, Posting open position on social media and through online sites, Contacting applicants- Reviewing resume submissions.
• Prepare and maintain reports, spreadsheets, and tracking on a number of HR related matters.
• Prepare documentation for annual employee evaluations.
• Responsible for Labor Law Postings in all offices and at all projects.
• Organize training schedules and track employee training records.
• Assist in preparation of presentation materials.
• Creating and maintaining project Law Books.
• Prepare mailers.
• Compile Walk-Thru binders.
• Create and maintain water schedule for projects.
• Create and send disconnect service requests to utility companies.
• Perform Customer Care Coordinator duties when needed.
• Process service requests in a timely and efficient manner.
• Perform other duties as assigned.

QUALIFICATIONS:

• Proficient in Microsoft Office Suite, MS Teams and Outlook, required.
• Bachelor’s Degree in Business, Human Resources or related field, required.
• At least two years of experience working in an office setting, required.
• Requires strong communication skills, both verbal and written, organizational skills, both analytical and problem solving, and the ability to work with confidential documents.
• Valid Class C Driver’s License and a Clean DMV Record, required.
• Experience with Newstar and/or Laserfiche, preferred.

COMPETENCIES:

• Detailed oriented with good analytical skills is a must.
• Ability to write, speak and interact clearly and professionally.
• Can handle sensitive information with the highest degree of integrity and confidentiality.
• Fast, proficient, and accurate typist.
• Self-starter who works well independently.
• Ability to prioritize given tasks and work efficiently towards completing them.
• Strong attention to detail and excellent organizational skills required.
• Must have the ability to multi-task in a fast paced and deadline driven environment.
• Must be able to maintain professionalism and a positive service attitude at all times.

Job Type: Full-time

Pay: $40,000.00 - $45,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Education:

• Bachelor's (Preferred)

Experience:

• Administrative: 2 years (Required)

Work Location: One location