Administrative Assistant For Community Leadership And Involvement

BASIC FUNCTION AND RESPONSIBILITY
Serve as the first point of contact for students, staff, and faculty in answering questions and providing customer service. Coordinate a variety of administrative responsibilities in the Alford Community Leadership & Involvement Center (CLIC) related to four major areas: campus organizations, leadership education programs, fraternity/sorority life, campus traditions and events.

Essential Job Functions
ESSENTIAL JOB FUNCTIONS
Campus Traditions and Events
Support the overall execution of CLIC campus-wide events and traditions through the support of coordinating and organizing logistics and event plans. Assist with special events logistics, such as contracts and purchasing, coordinating travel and lodging, and execution of day-of events.

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Campus Organizations_
Support programming needs and requests of 160+ student organizations. Assist with the management of campus organization spaces and storage lockers, including key and/or swipe access for student leaders. Assist campus organizations in the logistics and purchasing of event supplies.

Marketing
Serve as an administrator for WhatToDU, Denison’s online campus involvement and events platform. Coordinate CLIC marketing efforts, including the weekly WhatToDU campus-wide email. Support student staff who oversee marketing and social media. Edit and maintain website content.

Financial Administration
In conjunction with the CLIC Director, oversee the CLIC budgets. Process requisitions, purchase orders, work orders, and invoices. Ensure all check requests are done in adequate time. Prepare the annual budget and ensure a balanced budget and fiscal responsibility of CLIC funds.

Technical Skills
Banner management of accounts, processes, student information, and campus organization rosters. Support campus organization management, event request approval, and space reservation requests through the WhatToDU platform.

Student Supervision
Serve as the primary supervisor and mentor for 10+ CLICkers, or CLIC student employees. Oversee the assignment and scheduling of student employees. Ensure that student timesheets are submitted and approved on time. Provide timely feedback to student employees. Coordinator annual hiring efforts for student employees.

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Administrative Needs_
Manage calendars of the CLIC Director and Associate Directors, as applicable. Serve as the first point of contact for students, staff, and faculty in answering questions and providing customer service. Ensure the CLIC office space and CLIC managed spaces are cleaned and maintained appropriately. Improve and maintain CLIC organization to ensure smooth operations and efficiency.

Perform other duties and work on special projects as required.

Minimum Qualifications
2-4 years of proven experience as an administrative assistant. Experience should include supporting administrators in a dynamic professional setting.
Excellent verbal and written communication skills with experience conveying information to internal and external constituents clearly, focused, and concisely.
Demonstrated experience maintaining a calm and professional demeanor when handling demanding situations.
Experience handling confidential information and correspondence.

Preferred Qualifications
An eagerness to learn and overcome challenges; resourceful problem solver.
Proven experience coordinating multiple projects/assignments simultaneously and completing assigned tasks accurately and on a timely basis. Must demonstrate strong attention to detail with excellent organizational skills.
Demonstrated technical proficiency within various systems/platforms, including Banner Finance, G-Suite, and MS Office software.

Physical Demands
Ability to lift 25-50 pounds (boxes of copy paper, event supplies, etc.).

Contact(s)
Dana Pursley

Contact Phone/Extension
740-587-5557

Contact Email
pursleyd@denison.edu

Open Date
10/27/2021

Close Date

Open Until Filled
Yes

Special Instructions to Applicants
In our ongoing efforts to support the health of our community, operate our campus safely, and comply with federal requirements, Denison requires all new employees, both faculty and staff, to be fully vaccinated against COVID-19 unless an authorized exemption is approved. For more information and resources regarding this policy as a condition of employment, please visit https://denison.edu/campus/covid19.

Additional Information

Denison University Background Check Statement
The final candidate will undergo a background check as a conditional offer of employment.

Denison University EEO Statement
To achieve our mission as a liberal arts college, we continually strive to attract and hire candidates with diverse backgrounds, experiences and identities. Denison fosters a campus community that recognizes the value of all persons regardless of age, disability, ethnicity, gender expression and identity, national origin, race, religion, sexual orientation, or socio-economic background. For additional information and resources about diversity at Denison, please see our Diversity Guide (https://denison.edu/forms/diversity-guide). Denison University is an Equal Opportunity Employer.

Job Type: Full-time