Administrative Assistant - Firm Operations

HORNE LLP, one of the largest accounting and professional services firm in the Southeast, is seeking an administrative assistant to serve the firm’s People, Growth and Engagement Team. The team member will provide support to all areas of our PG&E team – learning, coaching, recruiting, engagement and event management.

If you have the strong ability to multi-task, collaborate well with others, and have strong attention to detail, this is the role for you!

Essential Duties and Responsibilities:

The essential functions include, but are not limited to the following:

• Format documents, presentations and reports in Word, PowerPoint and Excel to meet Firm standards
• Process invoices on a weekly to monthly basis
• Process client engagement letters and billing
• Reconcile and code firm purchase card(s) expenses
• Assist team in event coordination
• HORNE Event Center coordination – maintain calendar, vendor management, inventory
• Handle all processing and shipping of PG&E materials as needed
• Performing other duties as assigned

Minimum Qualifications: (Knowledge, Skills, Abilities):

• High School Diploma or equivalent required; Associate’s or bachelor’s degree preferred
• Minimum of 2-3 years' experience in a professional office environment
• Advanced computer and office equipment skills including but not limited to scanners, copiers, printers, binders, projectors, and video conferencing equipment
• Advanced in Zoom platform
• Advanced Microsoft Office skills are required
• High degree of accuracy and advanced proofing skills
• Professional presence
• Professional phone etiquette
• Excellent oral and written communication skills
• Ability to communicate clearly via all current mediums – phone, text, email, video conference, etc.
• Must pay close attention to detail
• Excellent follow-up and follow-through skills
• Able to perform multiple tasks simultaneously
• Excellent organizational skills
• Ability to sit at a desk for extended periods
• Ability to troubleshoot and solve problems
• Flexibility to work overtime if needed – before or after normal business hours

Physical Demands and Work Environment:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions. While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or fingers, handle or feel objects, tools, or controls. The employee is occasionally required to stand; walk; sit; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is usually low to moderate.