Administrative Assistant - Education

Job Specifications: Qualified candidate:

• Strong Customer Service skills
• Attention to detail
• Professional appearance.
• Strong computer skills, including demonstrated proficiency with Microsoft word, excel, 10- key – touch data entry.
• Dependable/Dedicated
• Self motivated
• Able to work independently and on multiple projects
• Organized
• Bilingual Preferred (English/Spanish)

Job Responsibilities:

• Provide general office support including draft correspondence, fax, copy, e-mail, scan, setting up meetings and maintenance of calendars and gatekeeper/problem solver.
• Gather/organize DCF staff and student records and ensure kept up to date/compliant.
• Collect and Post payments (checks/credit cards) for childcare/before & after school/summer. Update tuition report weekly and monitor payment status to weekly tuition report. Follow up with outstanding payments and notify Principal/AP of any on-going payment issues.
• Ensure the “Red Safety Binder” is kept up to date with all required compliance documents including monthly fire drills, fire extinguisher and health department inspections.
• Coordinates school substitutes, as needed.
• Coordinates volunteers and service learners including ensuring compliance with DCF/School District related to background screening and collecting participation data.
• As needed, provide excellent customer service at front desk including professionally greeting all guests/team members/families in person and on the phone, assisting with questions/information requests.
• Performs other duties as assigned.

Education and Training: (or equivalent)

• Associate Degree (or equivalent ) preferred.

• 40 Hour DCF Training, Directors Credential Preferred

Minimum Experience:

2 years or more administrative experience

Strongly prefer experience working in a school or childcare setting.

Prefer program management experience