Administrative Assistant And Maintenance Coordinator

We are a premier Property Management Company and we have an exciting career opportunity for an experienced Administrative Assistant/Maintenance Coordinator. This is a full-time, hourly, non-exempt salary position. Pay range: $16.00-$20.00 per hour.

Under the supervision of the Community Portfolio Managers and Senior Property Manager, the Administrative/Maintenance Coordinator must communicate and exercise sound judgment and organizational practices in performing a variety of duties including but not limited to: responding to homeowner requests via email, report generating, customer service, generalized and specialized administrative duties, processing Maintenance Work Orders and managing and coordinating Maintenance Requests.

This position requires a high level of multi-tasking, attention to detail, critical thinking, and excellent judgment. Tyco Property Mgmt Co believes that each employee makes a significant contribution to our success. That contribution should not be limited by the assigned responsibilities. Therefore, this position description is designed to outline primary duties, qualifications, and job scope, but not limited the incumbent nor the organization to just the work identified. It is our expectation that each employee will offer his/her services wherever and whenever necessary to ensure the success of our endeavors.

Duties

The duties of this position are to be carried out with a friendly, enthusiastic, can-do attitude. Must be able to maintain a friendly, positive attitude and a professional demeanor at all times; dedicated to supporting a positive environment. This position must be committed to the pursuit of excellence in service, consistency of high quality and value, and goal-oriented with entrepreneurial, service, and sales-focused culture. Below are some of the areas of responsibilities but this position is not limited to other duties and responsibilities at the discretion of Tyco Property Mgmt. Co.

Responsibilities

• Preparation of Board/Annual Meeting packages
• Respond to clients via email and providing what they need
• Address and distribute emails to the appropriate departments
• Prepare and follow up on Maintenance Work Orders from start to finish
• Update Homeowners when needed who are affected by the maintenance issues
• Update, Scan, and email invoices
• Support Community Managers by generating Property Inspections and other tasks
• Assist with mail and large scale mail outs for our communities
• Prepare newsletters and notices
• Update and maintain records

Experience, Knowledge, Skills & Qualifications:

• Strong communication skills verbal and written to include impeccable grammar, spelling, and punctuation.
• The ability to simultaneously manage and be accountable for multiple projects and tasks.
• The ability to follow through on tasks and deadlines with minimal supervision.
• The ability to work independently and as part of a team.
• The ability to solve problems, offer solutions, thinks logically, and have a quick and retentive memory.
• Strong organizational and filing skills.
• The ability to be flexible, independent, accurate, thorough, and customer service oriented.
• The ability to interact professionally via email and over the phone with a variety of other departments, vendors, and clients determining their needs and providing answers and solutions.
• The ability to operate general office machines to include postage and folding machines and copiers.

Additional Required Qualifications include:

• Very Personable
• Outgoing and enthusiastic personality
• Self-motivated
• Assertive
• Strong communication skills
• Organized
• Detail-oriented
• The ability to handle multiple tasks, respond quickly and efficiently, and keep situations under control, in a fast-paced dynamic work environment
• The ability to maintain a positive teamwork attitude
• The ability to commit to following through on tasks and deadlines with minimal supervision
• Computer Skills: proficiency in Microsoft Outlook, Word, Excel required

A college degree and/or previous administrative experience are strongly desired. The candidate must be punctual, dependable, and reliable. Compensation will be determined depending on education and experience.

Job Type: Full-time

Pay: $16.00 - $20.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Referral program
• Vision insurance

Schedule:

• 8 hour shift

Supplemental Pay:

• Bonus pay

Education:

• Associate (Preferred)

Experience:

• Dispatching: 1 year (Preferred)
• Maintenance: 1 year (Preferred)
• Admin Assistance: 1 year (Preferred)

License/Certification:

• Driver's License (Required)

Work Location:

• One location

Company's website:

• www.tycoproperties.com

Benefit Conditions:

• Waiting period may apply
• Only full-time employees eligible

Work Remotely:

• No

COVID-19 Precaution(s):

• Remote interview process
• Personal protective equipment provided or required
• Virtual meetings