Administrative Assistant 1st Shift

Position Summary:

Provide a variety of administrative support services. Receiving visitors and answering phone calls, routine clerical activities, special projects, maintaining office supplies, coordinating travel, and scheduling and preparing for meetings

Mayor Position Responsibilities:

• Provide routine and special request administrative and clerical support.
• Receive incoming telephone calls, identify caller and transfer to appropriate staff member or to voice mail as directed. Take messages by hand where necessary and ensure timely and accurate delivery.
• Receive and sort incoming standard mail and daily package deliveries, i.e., Fed Ex, UPS, USPS, and distribute to recipient or as otherwise directed. Prepare outgoing mail for shipment by applying postage using a postal meter or by completing and affixing a shipping label. Arrange for special shipments as required.
• Receive incoming visitors with courtesy and in compliance with organization security requirements and other visitor policies; notify staff members when visitors arrive and direct them as required.
• File documents in a timely and accurate manner. Create new files as required; discard old files in accordance with organization’s record retention program.
• Complete project surveys and creating presentations
• Prepare, fax or copy a variety of forms, documents and reports as requested by management or professional staff. Must be able to learn how to extract data from SAP
• Must be capable of coordinating the set-up of new vendors into SAP, create purchase orders (PO’s) in SAP, receive against P.O.’s in SAP as requested.
• Generate a variety of reports on a weekly, monthly and/or quarterly basis.
• Arranges meetings, travel plans, processes expense reports for corporate management and staff as needed.
• Participates as needed in special departmental or facility projects.
• Performs other duties as assigned.

Experience/Skills:

• At least three years working in an office in a clerical or administrative capacity.
• Ability to coordinate diverse administrative tasks requiring exceptional organizational skills.
• Ability to maintain confidentiality of employee records.
• Ability to produce accurate Word processing, Excel spreadsheet and PowerPoint presentation documents that are professional in appearance.
• Ability to communicate clearly and effectively with individuals at all levels of the organization and external vendors and customers.

Education: High school degree or equivalent written and verbal communication skills and mathematical ability.

Work Environment: Enter Work Environment here including the physicality requirements of the job (Example: bending, lifting, stooping, 0-50 lbs, extreme cold temperatures, warm temperatures).

OSI Industries is an Equal Employment Opportunity employer that believes everyone has the right to be treated with dignity and respect. OSI does not discriminate on the basis of national origin, gender, race, color, religion, pregnancy, gender identity, sexual orientation, protected veteran status, disability, or any other characteristic protected by applicable law. All applicants will receive consideration for employment based on merit, qualifications and business needs. OSI participates in the E-Verify program.