Administrative Assistant 1

Description:

Providence is calling an Administrative Assistant 1 - Irvington Nursing Services (1.0 FTE, Days) to Providence Elderplace Oregon in Portland , OR.

Apply Today! Applicants that meet qualifications will receive a text with some additional questions from our Modern Hire system.

We are seeking an Administrative Assistant 1 - Irvington Nursing Services who will perform skilled receptionist and secretarial/clerical activities for ElderPlace sites.

In this position you will have the following responsibilities:

• Answer the telephone, screen/triage calls, and serve as receptionist and initial contact for callers and visitors. Provide brief overview of program, providing a positive first impression.
• Greet and monitor staff, geriatric participants, and other visitors to center.
• Disburse voice mail messages and answering service reports each a.m.
• Type general correspondence, minutes, reports, daily team notes, and other printed materials as requested.
• Track and complete MSUR records, daily census and timecards.
• Maintain geriatric participant address, phone number, and caregiver rolodex card file current.
• Update, copy and distribute weekly driver schedules based on information provided by the transportation coordinator.
• Coordinate building maintenance/repair, and office equipment maintenance/repair.
• Maintain database for ordering/tracking supplies and equipment for program site, as well as rent collection database.
• Distribute and route incoming mail.
• Act as liaison between PPMC departments and the program site.

Qualifications:

Required qualifications for this position includes:

• High School Diploma -OR- GED
• 1 year secretarial experience
• In compliance with company policy and state regulations, a Department of Human Services (DHS) criminal background check may be required for this position based upon the location of the position. Fingerprinting may be required also

Preferred qualifications for this position includes:

• Office experience with a service-oriented non-profit
• Experience working on busy multi-line phone system
• Accounts payable and cash handling experience

About Providence in Oregon

As the largest healthcare system and largest private employer in Oregon, Providence offers exceptional work environments and unparalleled career opportunities.

The Providence Experience begins each time our patients or their families have an encounter with a Providence team member and continues throughout their visit or stay. Whether you provide direct or indirect patient care, we want our patients to feel that they are in a welcoming place where they can be comfortable and free from anxiety. Our employees create the Providence Experience through simple, caring behaviors such as acknowledging and welcoming each visitor, introducing ourselves and Providence, addressing

people by name, providing the duration of estimated wait times and updating frequently if timelines change, explaining situations in a way that puts patients at ease, carefully listening to their concerns, and always thanking people for trusting Providence for their healthcare needs. At Providence, our quality vision is simple,

"Providence will provide the best care and service to every person, every time."

Providence is consistently ranked among the top 100 companies to work for in Oregon. It is also home to two of our award-winning Magnet medical centers. Providence hospitals and clinics are located in numerous areas, ranging from the Columbia Gorge to the wine country to sunny southern Oregon to charming coastal communities to the urban setting of Portland. If you want a vibrant lifestyle while working with a team highly committed to the art of healing, choose from our many options in Oregon.

For information on our comprehensive range of benefits, visit:

http://www.providenceiscalling.jobs/rewards-benefits/

Our Mission

As expressions of God’s healing love, witnessed through the ministry of Jesus, we are steadfast in serving all, especially those who are poor and vulnerable.

About Us

Providence is a comprehensive not-for-profit network of hospitals, care centers, health plans, physicians, clinics, home health care and services continuing a more than 100-year tradition of serving the poor and vulnerable. Providence is proud to be an Equal Opportunity Employer. Providence does not discriminate on the basis of race, color, gender, disability, veteran, military status, religion, age, creed, national origin, sexual identity or expression, sexual orientation, marital status, genetic information, or any other basis prohibited by local, state, or federal law.

Schedule: Full-time

Shift: Day

Job Category: Administrative (Non-Clinical)

Location: Oregon-Portland

Req ID: 278350