Admin Assistant-OPS

The Role:

This position is for an Operations Assistant for Guardian Service Industries. The Operations Assistant will be responsible for all special projects as presented by the Operations team as well as analyzing, establishing, or adjusting work schedules to ensure completion of job assignments.

Responsibilities and Skills:

• Assist in all matters of operations on a daily basis.
• Communicate with the operations team on a daily basis and delegate job specifications to the appropriate parties.
• Compile and process specific paperwork which is integral to the success of the day to day operations.
• Handling special projects as assigned.
• Work with building Supervisors to update appropriate time sheets.
• Professionally field phone calls, address issues or redirect as appropriate.
• Open to potentially working outside of “normal business hours” and handling extenuating circumstances when the need arises.
• Maintain confidential information to the highest standard.
• Strong communication skills (oral and written).
• Able to work flexible hours, occasionally including weekends.
• Available to work if needed during emergency situations (flood, snow etc.).
• Knowledge of the commercial janitorial industry.
• Must know concepts, methods and techniques of scheduling, supervision, inspection and distribution of materials.
• Have ability to prioritize and plan work to meet deadlines.
• Knowledge of Excel and basic math.
• Handle special projects as assigned.

Additional Skills and Abilities:

• Strong communication skills.
• Ability to prioritize work load, organized and detail oriented.
• Professionalism and flexibility to assist and accommodate accordingly.
• Enthusiasm and positive, can-do attitude.
• Ability to work independently.
• Ability to prioritize work load, extremely organized and detail oriented.
• Spanish proficiency strongly preferred.
• Proficient with Microsoft Windows, Word, Excel, PowerPoint and Outlook.
• Strong communication skills (oral and written).

The requirements and duties described above may be modified or waived by the Company in its sole discretion without notice.

Guardian Service Industries is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sex, age, marital status, sexual orientation, gender identity, pregnancy, citizenship, status as a protected veteran, or status as a qualified individual with disability, or any other characteristic protected by applicable law. Guardian Service Industries is committed to integrity, excellence, and diversity among its employees.