Admin Assistant 3

Requisition ID req14250
Working Title Admin Assistant 3
Position Grade 08
Position Summary

The Division of Community Behavioral Health (CBH), within the Department of Psychiatry & Behavioral Sciences, is seeking a highly motivated individual to join our dynamic team as an Administrative Assistant 3.

Duties include: assisting with project logistics, including contract development, budget monitoring, reporting and deadline adherence; managing purchases of supplies, arranging travel, and complex scheduling; developing data collection tools, maintaining databases and managing data entry-adhering to protocols, policies and procedures, as needed; providing daily administrative support to project faculty, staff and community partners; maintaining positive relationships with external agencies and stakeholders; assisting with credentialing, billing and continuing education; providing front desk reception and coverage, answering phones, scheduling, managing calendars and general office duties; activity reporting and more. This position will hold a purchasing card.

The qualified candidate should have in-depth knowledge of and experience with: behavioral health services, resources, issues and human services-related programs state-wide; providing broad administrative support and handling project logistics; establishing and maintaining positive relationships with internal and external community partners; scheduling meetings and events; and fiscal and administrative functions. The ideal candidate will have UNM pcard experience, as well as Chrome River and LoboMart. The desired candidate for this high energy position is customer service-oriented; efficient; and able to prioritize and manage multiple tasks simultaneously. The ideal candidate will also be proficient in data entry and management, and will be skilled in Zoom and other technologies. This is a full-time, benefits eligible position. We are planning to hire up to three positions from this posting.

The Department of Psychiatry & Behavioral Sciences is a multi-division department within the UNM School of Medicine. We provide excellent, innovative education to residents, medical students, and health professionals; the highest quality mental health care to the citizens of New Mexico; and pursue outstanding multidisciplinary research that helps solve important health problems.

The mission of CBH is to address health care disparities through: health services research and evaluation; capacity building; training and workforce development; and through increasing access to quality behavioral health services that are holistic, cost-effective and provided with respect to the unique cultures and communities.

See the Position Description for additional information.

Conditions of Employment

• This position is represented by a labor union and is subject to the terms and conditions of the USUNM Collective Bargaining Agreement.
• If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.

Minimum Qualifications

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications

• Experience working with diverse teams and stakeholders

• Experience generating team agendas, assisting with implementation support, and developing marketing tools and reporting

• Experience with data collection and management

• Familiarity with UNM policies and procedures

• Experience holding a UNM purchasing card

• Experience with UNM financial systems, including Chrome River and LoboMart

• Experience with Zoom scheduling, facilitation and coordination

Additional Requirements
Campus Health Sciences Center (HSC) - Albuquerque, NM
Department Psych Community Behavioral Health (451E)
Employment Type Staff
Staff Type Term - Full-Time
Term End Date 6/30/2021
Status Non-Exempt
Pay Hourly: $11.25 - $16.88
Benefits Eligible This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.
ERB Statement Temporary and on-call employees working an appointment percentage of 26 (.26 FTE) or greater, per quarter, will be eligible to earn retirement service credits and thus are required to make New Mexico Educational Retirement Board (NMERB) contributions. More information pertaining to your FTE and NMERB contributions can be reviewed on the NMERB Guidelines Clarified webpage.
Background Check Required No
For Best Consideration Date 12/14/2020
Application Instructions

Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application.

To be considered, applicant must supply: 1. A complete on-line application including hours worked for each position; 2. Cover letter with summary of relevant experience and why qualified for position, specifically addressing preferred qualifications; 3. Current resume; 4. Three supervisory references - only past/present supervisors who the hiring official can contact are acceptable. Selected candidate must also supply official transcripts and/or proof of meeting minimum job requirements.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.