Activities Coordinator (Event Assistant)

Salary: starting salary based on prior experience

About the facility:

We are a newly built rehab center focusing on high acuity patients and helping them transition home. This is not long term care; we have patients of all ages. Most of them are only with us for 14 days (or less). You can expect to be busy and time will fly by fast on your shift. The patients are alert and interactive. This position is part events planner and concierge with a focus on keeping them engaged and motivated.

Join us and love what you do again!

What we need from you:

• Prior Activity Assistant / Aide experience
• Prior experience with short term rehab patients within a skilled nursing facility
• Electronic medical records experience (Point Click Care)

Benefits:

We offer a full benefit package & PTO for all full time employees

JOB DESCRIPTION

POSITION TITLE: Activity Aide EFFECTIVE DATE: 5-1-2015

DEPARTMENT: Activities SHIFT: Days and PMs

REPORTS TO: Activity Director STATUS: Hourly

PURPOSE OF YOUR JOB POSITION:

The primary purpose of your job position is to assist in the planning, implementation, and evaluation of recreational, social, intellectual, emotional and spiritual programs, in accordance with the resident's assessment and care plan, and as may be directed by your supervisors.

DELEGATION OF AUTHORITY:

As Activity Aide, you are delegated the administrative authority, responsibility, and accountability necessary for carrying out your assigned duties.

ESSENTIAL JOB FUNCTIONS STATEMENT:

Every effort has been made to identify the essential functions of this position. However, it in no way states or implies that these are the only duties you will be required to perform. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or is an essential function of the position.

SAFETY FACTORS:

Risk Potential to Blood/Body Fluids:

Category I: Tasks in this category involve exposure to blood, body fluids, or tissues, and require the use of personal protective equipment.

Category II: Tasks in this category involve no exposure to blood, body fluids, and/or tissues, but employment may require performing unplanned category I tasks.

Category III: these tasks require no exposure to blood, body fluids, and/or tissues, and category I tasks are not a condition of employment.

ESSENTIAL JOB FUNCTIONS & RESPONSIBILITIES

Administrative Functions

• Assist in planning, developing, organizing, implementing, and evaluating the activity programs of this facility.
• Observe resident attendance, mood, behavior, and degree of involvement so that facility activities and resident progress are evaluated, by noting, reporting, and charting resident behavior.
• Participate in community planning related to the interests of the facility and the services and needs of the resident and family.
• Participate in development and implementation of activity care plans and resident assessments.
• Interview residents or family members to obtain activity information.
• Involve the resident/family in planning activity programs when possible.
• Involve the resident/family in planning objectives and goals for the resident.
• Refer resident/families to appropriate social service personnel when the facility does not provide the services or needs of the resident.
• Assume the authority, responsibility, and accountability of Activity Aide.
• Coordinate activities with other departments as necessary.
• Keep abreast of economic conditions/situations and recommend to the Activity Director adjustments in activity programs that assure the continued ability to provide daily activities.
• Assist in developing, implementing, and maintaining an ongoing quality assurance program for the activity department.
• Participate in facility surveys (inspections) made by authorized government agencies as necessary.
• Ensure that all charted activity progress notes are informative and descriptive of the services provided and indicate the resident's response to the service.
• Perform administrative requirements, such as completing necessary forms, reports, etc., and submitting such to the Activity Director as required.
• Others as deemed necessary and appropriate, or as may be directed by the Activity Director.

Committee Functions

• Serve on, participate in, and attend various committees of the facility as appointed.
• Attend daily staff meetings to assist in identifying and correcting problem areas, and/or the improvement of services.

Personnel Functions

• Develop and maintain a good working rapport with other departments within the facility to assure that daily activities can be performed without interruption.
• Create and maintain an atmosphere of warmth, personal interest and positive emphasis, as well as a calm environment throughout the facility.
• Report occupational exposures to blood, body fluids, infectious materials and hazardous chemicals to your supervisor.
• Assist in developing volunteer activity assignments.

Staff Development

• Assist in the development of and participate in regularly scheduled orientation and in-service training programs that relate to the activity department.
• Attend and participate in professional activities and programs.
• Participate and assist in departmental studies and projects as assigned, or that may become necessary.
• Attend and participate in appropriate in-service training programs prior to performing tasks that may result in exposure to blood, body fluids, infectious materials, or hazardous chemicals.
• Attend and participate in annual OSHA and CDC in-service training programs for hazard communication, TB management, and blood borne pathogens standard.

Safety and Sanitation

• Report all incidents/accidents immediately.
• Report all unsafe/hazardous conditions/equipment immediately.
• Follow established ergonomics policies and procedures (e.g., a back brace and/or a mechanical lifter is used when lifting or moving heavy objects).
• Participate in fire safety and disaster preparedness drills.
• Assist in preparing activity rooms/areas for scheduled activity programs.
• Assist in cleaning up activity areas after completing activity functions.

Equipment and Supply Functions

• Recommend to your supervisor the equipment and supply needs of the activity department.
• Operate activity equipment in a safe manner.
• Use activity supplies in an efficient manner to avoid waste.
• Assist in the moving/arranging of equipment/supplies to assure that activity areas are ready for scheduled activity functions.

Care Plan Assessment Functions

• Assist in developing a written plan of care (preliminary and comprehensive) for each resident's activity program that identifies the problems/needs of the resident and the goals to be accomplished for each problem/need identified.
• Encourage the resident/family to participate in the development and review of his/her plan of care.
• Follow the care plan in providing daily activities for the resident.
• Develop and maintain a good rapport with all services involved with the care plan to ensure that a team effort is achieved in developing a comprehensive plan of care.

Budget and Planning Functions

• Purchase department supplies for the residents.

Resident Rights

• Maintain the confidentiality of all resident care information.
• Knock before entering a resident's room.
• Review complaints and grievances made by the resident and make a written/oral report to the Activity Director indicating what action(s) were taken to resolve the complaint or grievance. Follow facility's established procedures.

Miscellaneous

• Implement activity procedures as directed by the Activity Director by creating decorations, setting up necessary equipment, creating ceramics, needlework, woodwork and other crafts, escorting residents to and from activity area, and awarding prizes.
• Assist in scheduling movies, planning parties, and providing games/activities for residents.
• Encourage residents to participate in hobbies and crafts. Provide materials as necessary.
• Supervise activities as necessary.
• Befriend residents to encourage resident self-esteem by visiting and conversing with residents on a regular basis.
• Make routine visits to residents and perform assistance with crafts, projects, etc., as necessary.
• May arrange for sale of articles made by residents, i.e., at bazaars, in gift shop, etc.
• Assist bed residents by visiting with them, writing letters, running errands, etc., as necessary.
• Encourage residents to develop their educational development through reading, etc.
• Conduct individual, and/or group, re-motivation and reality orientation sessions to promote the worth, self-esteem and reality level of the residents.
• Oversee the residents engaged in scheduled activities to promote the physical, social, and mental well-being of residents by applying experience in activities and knowledge of diagnoses and conditions of residents.
• Others as deemed necessary and appropriate, or as may be directed by the Activity Director.

Working Conditions

• Works in office areas as well as throughout the facility.
• Moves intermittently during working hours.
• Is subject to frequent interruptions.
• Is involved with residents, personnel, visitors, government agencies/personnel, etc., under all conditions and circumstances.
• Is subject to hostile and emotionally upset residents, family members, etc.
• Communicates with the medical staff, nursing service, and other department supervisors.
• Works beyond normal working hours, on weekends, and in other positions temporarily, when necessary.
• Is subject to call-back during emergency conditions (e.g., severe weather, evacuation, post-disaster, etc.).
• Attends and participates in continuing educational programs.
• Is subject to injury from falls, burns from equipment, odors, etc., throughout the day, as well as to reactions from dust, disinfectants, tobacco smoke, and other air contaminants.
• Is subject to exposure to infectious waste, diseases, conditions, etc., including TB and the Aids and Hepatitis B viruses.
• May be subject to the handling of and exposure to hazardous chemicals.

Education

• Must possess, as a minimum, a high school diploma or its equivalent.

Experience

• None required. On-the-job training provided.

Specific Requirements

• Must possess class C driver's license.
• Must be able to read, write, speak, and understand the English language.
• Must possess the ability to make independent decisions when circumstances warrant such action.
• Must possess the ability to deal tactfully with personnel, residents, family members, visitors, government agencies/personnel and the general public.
• Must possess leadership ability and willingness to work harmoniously with other personnel.
• Must have patience, tact, cheerful disposition and enthusiasm, as well as be willing to handle residents based on whatever maturity level at which they are currently functioning.
• Must possess the ability to seek out new methods and principles and be willing to incorporate them into existing activity services.
• Must be able to relate information concerning a resident's condition.
• Must not pose a direct threat to the health or safety of other individuals in the workplace.

Physical and Sensory Requirements

(With or Without the Aid of Mechanical Devices)

• Must be able to move intermittently throughout the work day.
• Must be able to speak and write the English language in an understandable manner.
• Must be able to cope with the mental and emotional stress of the position.
• Must possess sight/hearing senses or use prosthetics that will enable these senses to function adequately so that the requirements of this position can be fully met.
• Must function independently and have flexibility, personal integrity, and the ability to work effectively with residents, personnel, and support agencies.
• Must meet the general health requirements set forth by the policies of this facility which include a medical and physical examination.
• Must be able to relate to and work with ill, disabled, elderly, emotionally upset and at times, hostile people within the facility.
• Must be able to push, pull, move, and/or lift a minimum of twenty-five pounds.
• May be necessary to assist in the evacuation of residents during emergency situations.

Acknowledgment

I have read this job description and fully understand the requirements set forth therein. I hereby accept the position of Activity Aide and agree to perform the identified essential functions in a safe manner and in accordance with the facility's established procedures. I understand that as a result of my employment, I may be exposed to blood, body fluids, infectious diseases, air contaminants (including tobacco smoke), and hazardous chemicals and that the facility will provide to me instructions on how to prevent and control such exposures. I further understand that I may also be exposed to the Hepatitis B Virus and that the facility will make available to me, free of charge, the hepatitis B vaccination.

I further understand that my employment is at-will and thereby understand that my employment can be terminated at-will either by the facility or myself and that such termination can be made with or without notice.