Accounts Payable Specialist, PLUS District Office Services

Description

The Prescott Public Schools is finalizing its central office team to complete the main organizational functions related to Finance, Payroll, Requisitions, Accounts Payable, and Human Resources. We have an exciting set of individuals who are creating a newly designed central office around newly designed functions and organization. We are adding a new position to complement the five individuals working together to ensure essential services of the central office are sustained throughout the fiscal year such as Bi-monthly Payroll, Public Finance, and HR duties related to recruitment, hiring, retention, and job studies. This is a new position, looking for a highly innovative and creative individual to join our team. This newly formed 1.0 FTE will be organized around:Duties related to managing the Accounts Payable System (Skyward)-55% of the timeThe Accounts Payable Specialist will play an integral role in the continued growth and success of the Prescott Schools Central Office. Under the direct supervision of the District Finance Coordinator, the Accounts Payable Specialist is responsible for managing accounts payable and the payment process, as well as being able to work both independently and collaboratively while also prioritizing a diverse workload.Additional duties will be in collaboration with the new Finance Manager and HR Director to cover the additional 45% of the time. Depending on skillset and competencies PSD is looking to create backup support and redundancies to ensure essential services of the central office are sustained throughout the fiscal year that provides highly competent and service-minded individuals who will work on collaborative projects to meet essential job functionsSummary of Essential Job Functions:-Process vendor invoices, including coding to appropriate projects and general ledger accounts and making payments on a timely basis-Processing all purchase orders for the district with tracking and follow up system for receiving Invoice vendors for transportation supplied for field trips/community education/ and or special events where transportation is provided by the school district-Assist the Finance Coordinator (when needed) with daily cash flow money in/deposits-Assist with annual audits that are required throughout the school year-Participate in special projects and initiatives and provide general support to Human Resources Director as needed-Possible Payroll Duties would include: Cross-training and backup in Finance/Payroll-Complete payroll processing-End of Month reporting-Assist with end of month and year reporting-Payroll payables-Other assigned duties as requested

Qualifications

-Demonstrate thorough knowledge of all aspects of accounts payable procedures using accepted computer systems-Ability to demonstrate good sound judgment and perform well under pressure and under multiple timelines-Training and experience in accounting, office machines, and financial computer systems is required-Ability to work cooperatively with others within the district office, across departments and schools as well as with external agencies to complete tasks, resolve challenges, and prevent disruption to school financial processes-Self-motivated and able to prioritize workload to meet fixed deadlines-Coordinate approval and payment of all invoices for the district-Coordinate all-district purchase orders and prepare billing processes-The ability to work in coordination with payroll, Human Resources, and Superintendent is essential-Experience working with Skyward Accounting Software, and Google Suite is a priority

Additional Requirements

• Resume
• Cover Letter
• Letters of Recommendation