Accounts Payable Clerk

SUMMARY: The A/P Clerk is responsible for assisting the Director of Support Services with the Accounts Payable process for CCSI. Will assist the Director of Support Services with specialized support for physicians along with the provider credentialing process. Assist with Decatur purchasing and select items for other CCSI hubs.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• A/P Clerk Assists the Director of Support Services with the following duties:
• Receives and processes invoices in an accurate and timely manner. Maintains all data in the QuickBooks system.
• Matches invoices with purchase orders, packing slips, and other documentation, and serves as a liaison with physicians and staff, to verify invoices are accurate and processed.
• Assigns account codes for proper budgetary assignment.
• Issues and prints checks in accordance with payment terms, cash flow, and authorization.
• Prints a variety of reports, including check registers, monthly accounting reports, vendor search reports, and account search reports.
• Prepares monthly ST-1 reports to ensure compliance with state tax regulations.
• Serves as a liaison between vendors, creditors and Accounts Payable regarding billing issues and problems. Responds to accounts payable questions and researches appropriate information.
• Purchasing Duties
• Coordinates purchasing and orders office supplies for all locations or coordinates purchases with Office Managers in other clinic hubs.
• Oversees utilization of office supplies, including inventory, disbursements, and ordering of office supplies.
• Researches prices, sources and negotiates with vendors when appropriate regarding cost effective sources, price structures, terms, delivery, availability and other pertinent information.
• Operates and maintains copier, facsimile and other office equipment and requests maintenance and repair service as needed.
• Sorts and routes incoming mail. Places outgoing mail in proper receptacles.
• Initiates proper action in response to problems.
• Physician Credentialing
• Completes and submits appropriate documentation to maintain physician staff privileges at local and area hospitals, including submitting copies of current licensures and insurance certificates.
• Coordinates requests for physician participation in meetings, including hospital and medical staff committees.
• Ensures accuracy of provider data in Credential My Doc web application.
• Assists with requests for new provider NPI and completes NGS provider enrollment thru PECOS.
• Assists with provider Medicaid enrollment on HFS IMPACT and MEDI.
• Completes provider IDPH Credentialing and re-credentialing forms.
• Completes initial & subsequent payor credentialing and contracting via payor/payor contractor portal or paper application.
• Monitors initial credentialing and contracting progress of new providers.
• Assists with maintaining a current and complete Universal IAMHP roster as required by HFS Medicaid and Medicaid MCOs.
• Assists with revalidating CCSI provider data each quarter on payor/payor contract websites per CMS requirements.
• Professional Communication
• Maintains confidentiality in matters relating to all aspects of employment, including patient/family/significant other confidentiality.
• Interacts with patients/family/significant others with a variety of developmental and sociocultural backgrounds.
• Maintains professional relationships and conveys relevant information to other members of the health care team.
• Internal Contacts: Physicians, nursing staff, laboratory staff, pharmacy staff, other office staff, billing representatives, etc., and staff at other CCSI facilities.
• External Contacts: Vendors, creditors, contract maintenance personnel, hospitals, x-ray departments, couriers, laboratories, hospice, floor nurses, other physician offices, pharmaceutical representatives, etc.
• Relays information appropriately over telephones, facsimiles, pagers, and other communication devices, and follows-through as needed.
• Communicates appropriate information to supervisors, physicians, and/or other members of the healthcare team as needed, and follows-through on physician orders and requests.
• Teamwork
• Encourages teamwork and works collaboratively as a health care team member.
• Assists with tasks necessary for the general operation and organization of the Support Services.
• Maintains positive attitude with patients, family/significant others and coworkers.
• Professional Development
• Attends staff meetings and mandatory inservices.
• Participates in continuing education opportunities.
• Contributes to the quality of patient care and participates in quality improvement initiatives.

OTHER DUTIES:

Performs other duties as assigned.

EDUCATION/QUALIFICATIONS: High school graduate or equivalent.

PREVIOUS EXPERIENCE: Previous experience in a Physicians’ office with electronic practice management system required. Two years purchasing and accounts payable experience. Insurance and physician credentialing experience highly desired.

KNOWLEDGE/SKILLS/ABILITIES: Knowledge of basic medical office procedures and equipment. Knowledge of medical terminology, anatomy and physiology, clinical medicine, diagnostic tests, radiology, pathology, pharmacology, and other medical specialties related to medical/radiation oncology. Knowledge of computerized accounts payable systems and purchasing practices. Verbal and written English communication skills for safe and effective patient care and to meet documentation standards. Eye, hand, and auditory coordination. Skills in typing and/or word processing; analytical skills necessary to maintain alphabetical filing system, including ability to distinguish letters and symbols; computer skills, especially word processing and accounts payable; organization and interpersonal skills. Ability to operate office equipment, including telephones, computer terminals, copiers, facsimiles, etc. Ability to perform basic arithmetic functions. Ability to compile and present information in an organized manner. Ability to plan, organize and prioritize work meeting time constraints and with little direct supervision. Ability to exercise judgment on work to be done. Ability to function in a sometimes demanding and fast-paced work environment related to changing patient needs, including work with patients with acute, chronic, and complex disease processes and those who are dying. Understands and practices patient confidentiality. A positive attitude towards health care team members and diverse patient populations.

PHYSICAL REQUIREMENTS OF JOB: Standing, walking, sitting, carrying, pushing, pulling, lifting, bending, stooping, squatting, crouching, twisting, reaching, handling, kneeling, and wrist and digital dexterity. Speaking, hearing, and visual acuity to receive and interpret instructions; communicate with other health care professionals; use telephone system; and operate office equipment and computers. Exerting force (frequently up to 10 pounds and occasionally up to 20 pounds or more) to lift, carry, push, pull or otherwise move objects, including office supplies, medical charts, x-rays, etc. Able to assist, when needed, with patient lifting, ambulating, and transfer of patients in wheelchairs, on gurneys and beds. Able to support persons (possibly 200 pounds or more) in emergency situations. Able to move quickly from place to place on occasion. Limited driving.

MENTAL DEMANDS: Must be able to work under stress and adapt to changing conditions.

WORKING CONDITIONS: Normal medical office environment. Frequent work interruptions. Job duties involve potential for exposure to blood and body fluids, chemical disinfectants, and limited exposure to chemicals such as cleaning disinfectants and toners for office equipment.

Job Type: Full-time

Pay: $14.00 - $15.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Experience:

• Purchasing/Accounts Payable: 2 years (Preferred)
• Physician Credentialing: 1 year (Preferred)

Company's website:

• www.cancercarespecialists.org

Company's Facebook page:

• www.facebook.com/ccsci

Benefit Conditions:

• Waiting period may apply
• Only full-time employees eligible

Work Remotely:

• No