ACCOUNTING TECHNICIAN II AF

Position Title: Accounting Technician II AF

Department: Financial Services, Accounting Division

Reports to: Division Manager

FLSA Status: Non-Exempt

Bargaining Unit: AFSCME

Pay Grade: 14A

Job Status: Perm/Full-Time Full Time Equivalent: 1.00

Position Summary

The Accounting Technician-II prepares disbursements and bank deposits, maintains specific ledgers and files, processes purchase requisitions, researches and reconciles accounting records, and provides customer service on alarm billing issues.

Education, Training and Experience – minimum required to proficiently perform the job

Education / higher education: High School Graduate or equivalent

Minimum number of years of directly related experience: Three (3) years accounting or bookkeeping.

Education and/or experience preferences: AA Degree in Accounting or related field

Certifications, Licenses and Registrations

Driver’s License requirement: Frequent Driver - Regular Driver's License Required Endorsements: None

Note - For any driver, driving record must always meet City driving and insurability standards.

Required certifications, licenses or registrations: None

Preferred certifications, licenses or registrations: None

Knowledge, Skills and Abilities required to proficiently perform the job

Knowledge: Some knowledge of accounting principles, practices, and methods of accounting; office practices and procedures; some knowledge of laws and statutes concerning accounting procedures.

Skills: Must be able to type rapidly and accurately enough to successfully produce documents/spreadsheets, communicate via e-mail, or perform data entry as necessary to accomplish the essential functions of the position (must test at or above 30 net wpm). Use of technology, equipment and software typically used in the office environment. Organize workload; effectively operate standard office equipment (calculator, telephone, fax, copier) and a personal computer and client/server computer with complex tables and databases; Resolve problems involving a few concrete variables in standardized situations.

Abilities: Apply accounting principles, practices, and methods; Detect discrepancies in financial and accounting records; Interpret and understand accounting procedures; Maintain accurate records and prepare reports; Accurately process cash transactions; Establish and maintain effective working relationships. Read, comprehend and carry out detailed but routine written or oral instructions; Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals and to compute rate, ratio, and percent.

Interaction with Groups/Agencies/Entities: Internal: Works with inter-departmental staff and supervisors or managers, and with accountants and department managers. External: Works with external auditors through department managers, vendors, insurers and various external customers.

Authorities and Accountabilities

Level of independent decision making: Minimal-incumbent primarily carries-out instructions and follows established procedures

Budgetary/Financial/Asset accountability: Low - Position is accountable to a Department Director or Division Manager and cannot make major decisions or obligate the City

Span of control: Responsibility for own work (no supervision or leadership expectations)

For positions that supervise:

• Approximate number of employees directly supervised: None
• Approximate number of employees indirectly supervised through subordinate managers/supervisors (excludes direct reports): None

Essential Functions

The following functions are typical for this position. Duties below may vary according to the specific financial division/area assigned to. The omission of specific functions does not exclude them if the work is similar, related or a logical assignment for this position. Other duties may be required and assigned.

• Perform various municipal banking and accounting operations and budget compliance within the general ledger, accounts receivable, and accounts payable activities.
• Verify and update all City cash receipts to the general ledger, to include: Over-the-counter payments, Internet payments, Lockbox and bill payments, Phone payments (IVR), and Interdepartmental payments.
• Monitor stale dated checks and escheat unclaimed payments as required to the State of NM.
• Calculate and submit monthly governmental gross receipts, water conservation and utility Payment in Lieu of Taxes (PILOT) to the State of NM.
• Research and assemble all City utility billings for payment and general ledger allocation and monitor usage.
• Serves as backup to the Accounting Tech I Cashier positions, as needed.
• Administer the alarm program including data entry, processing alarm permit applications, monitoring alarm activity, billing and posting payments, responding to customer inquiries and coordinating with the Police Department as needed.
• Provide limited administrative support to Department (e.g. order supplies, generate purchase requisitions, distribute mail, etc.)
• Assists management with informing new employees in same position about the position procedures and allows for shadowing of work performed through side-by-side observations
• Serves as subject matter expert to employees in other divisions or departments and provides information on the processes and procedures for the position.
• Serve as backup to other Accountant Technician staff, as needed.

Physical Requirements and Working Conditions

Daily activity level: Primarily sedentary

Physical characteristics: Job requires oral and aural communication; Job requires reading and comprehension of written materials; Job requires normal vision; Keystroking or repetitive motion of hands/fingers/arms; Bending/kneeling/crawling; Lifting/carrying/push/pull up to 20 lbs.

Exposures: None

Extraordinary working conditions: None

Hazardous equipment/machinery used: None

Required personal protective equipment: None