Accounting Associate (Hybrid)

Ambulatory Management Solutions (AMS) is a unique practice management firm that supports Office-Based Anesthesiology (OBA) practices throughout Texas, Illinois, New York, and North Carolina. We work collaboratively with our clients on strategy and business development opportunities but also provide the leadership and infrastructure support they need so that, locally, they can focus on providing superior patient care. Our firm consists of clinicians, former practice and ASC administrators, and business and technology support specialists that share a common philosophy of keeping healthcare local and providing an extraordinary patient experience.

AMS is seeking to hire a full-time, Accounting Assistant (Data Management, Bookkeeping + Payroll) to help with data management, accounts payable, payroll processing, and bookkeeping. The ideal candidate has a basic level of clerical accounting experience and is an adaptable positive team player. This role will be hybrid, requiring up to a couple days a week in office (Chicago, IL) and remainder remote work.

Job Summary - The Accounting Assistant is responsible for helping the Accounting Team maintain all the day-to-day accounting roles, for multiple entities, including but not limited to:

• Accounts Payable –
  • Coding of vendor invoices
  • Data-entry of invoices with aid of AI system
  • Processing vendor payments within terms via Credit Card, Mineraltree and manual checks
• Payroll –
  • Processing bi-weekly payroll including wages, reimbursements and deductions
  • Enter payroll journal entry into QBO system
• Data Reporting –
  • Assist Accounting Manager with maintaining Ad hoc reports via PowerBI tool
  • Generating Month-end close reports via PowerBI tool
• Accounts Receivable –
  • Compiling monthly invoices for stipends sent to facilities
  • Monthly follow up with facilities on past due open invoices
  • Tracking when payment is received via QBO
• Bookkeeping –
  • Reconciliation of bank accounts & credit cards (approx. 20 accounts)
  • Maintain accounting system to ensure accurate & timely reporting
  • Maintain database of vendor W-9s
• Ad-hoc reporting as necessary

Candidates for this position must possess the following:

• Associate's degree in Accounting or equivalent business experience
• Intermediate skill in Microsoft Office, including proficiency in Microsoft Excel
• Knowledge of bookkeeping tasks
• Familiarity of Generally Accepted Accounting Principles (GAAP)
• Experience with Quickbooks Online (QBO) or similar accounting software
• Prior experience with systems such as Transaction Pro, Auto-Entry, Divvy, Asset Panda, Power BI, ADP Workforce Now, Zenefits or Paychex is a plus
• Must be a team-player, organized, detail-oriented and have the ability to multi-task
• Maintain confidentially of sensitive information
• Solid communication skills with strong work ethic

AMS provides a competitive salary, a comprehensive benefits package including medical, dental and vision benefits, 401(k) with a company match, and annual bonuses based on the overall team's performance.

What we Expect. Our values are the core of who we are as a company: caring, integrity, adaptability, collaboration, and tenacity. We recruit team members not only on their ability to perform specifics tasks but on their desire, and intentionality, to do their best in everything they do. When you join our team, you won't get a typical job description. Instead, we share our expectations for your performance. We already know you know how to do your job. We just want you to come to work each day with the desire to do your best not only for yourself but for the team.

Excited? We know we are! Apply today…we look forward to meeting you!