Accounting Assistant

Bilingual Spanish Office Accounting Services Assistant
Bilingual Spanish Office Accounting Services Assistant

Schedule: Monday - Friday 8:00 AM - 5:00 PM

Pay: $17 /hour for the first 90 day probation period, $18/hour with strong experience.
Potential increase after 90 days depending on performance.

Hiring as soon as possible! Apply with your indeed application, look out for the Indeed assessments that will be emailed to you and submit ASAP. Interviews are being scheduled! Note: Only completed applications (indeed skill assessment for business math, completed phone interview, and indeed application) will move forward in the hiring process.

RESPONSIBILITES INCLUDE BUT NOT LIMITED TO:

• Heavy data entry - invoices, expense reports, Accounts Payable and Accounts

Receivable

• Responsible for the inventory and organization of the office and janitorial supplies
• Responsible for managing the accounting team mailbox, making sure to tag, print, archive, and distribute emails
• Maintain receivables CRM, making sure that is it current with daily A/R uploads and noting email responses
• Create copies, scanning, emailing invoices for approval
• Applying prepayments in database, scanning, emailing prepaid invoices
• Maintain vendor files electronically in cloud environment & SharePoint, making sure all W9s, ACH info, and contracts are up to date
• Provide general administrative and clerical support to Finance Director
• Run daily reports in SAP Crystal Reports, split files using Adobe Pro, and email remittances to vendors
• Handle confidential information in a professional and discreet manner
• Emailing monthly statements to customers
• Assisting in month end assignments, reporting, and other tasks or projects

REQUIREMENTS:

• Fluent Bilingual Spanish
• 2+ years of recent experience in data entry, customer service, or accounting
• Proficient in Excel – Formulas, Pivot Tables, Multiple tabs
• Proficient in Outlook – Creating tasks, configuring email settings, setting up email filters, creating templates and/or signatures
• Strong organizational & time management skills. Will be expected to meet daily banking cutoff times, 2hr email response times, and complete data entry within 1 business day.
• Must be detail-oriented, and able to focus on data for many hours while maintaining data entry accuracy
• Must be comfortable asking questions and process improvement minded
• Must be able to work independently and complete assignments without supervision.

• Ability to demonstrate discretion in handling confidential data and dealing with high-level executives
• Ability to effectively and maturely communicate and collaborate with diverse personalities in all levels of management, as well as outside vendors and clients

Related keywords: accounting, accounting assistant, accounting clerk, accounts payable, administrative assistant

Job Type: Full-time

Pay: From $17.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

COVID-19 considerations:
To keep our employees as safe as possible, we've installed clear plastics barriers and provided masks, gloves, and hand sanitizers. We also do daily temperature checks for every person entering the office.

Education:

• High school or equivalent (Required)

Experience:

• data entry/analysis, customer service, or accounting: 2 years (Required)

Language:

• Spanish (Required)

This Job Is:

• A job for which military experienced candidates are encouraged to apply
• Open to applicants who do not have a college diploma

Company's website:

• www.pacificpaper.com

COVID-19 Precaution(s):

• Personal protective equipment provided or required
• Plastic shield at work stations
• Temperature screenings
• Social distancing guidelines in place
• Virtual meetings
• Sanitizing, disinfecting, or cleaning procedures in place