Accounting Administrative Assistant

Job Summary

The Accounting Administrative Assistant will provide clerical assistance to the Accounting department. This position compiles and maintains accounts payable files and records, works closely with internal staff and serves as a point of contact for field operators in a fast-paced environment. The role will also be equipped to contribute to our continuous process improvement efforts.

Essential Job Duties and Responsibilities

The essential functions in this job description are not all-inclusive of this position’s duties and responsibilities.

• Provide clerical assistance to the accounting department
• Act as liaison between the home office, restaurant operators, vendors and clients. Provide assistance and support to all team members, route issues to the appropriate person as necessary Perform data entry into various accounting software.
• Research, track and resolve discrepancies/issues from vendors and/or internal team members
• Verify and update customer and vendor contact information
• Select invoices for payment
• Perform filing, scanning, copying and other general office duties for the accounting department
• Assist with gathering and organizing documentation requested in connection with various audits
• Maintain the current filing system in the accounting office and ensure streamlined team access
• Function in accordance with established standards, procedures, laws and confidentiality guidelines
• Assist in the development of forms, procedures and work instructions
• Process incoming mail and distribute appropriately.
• Organize and procure office supplies
• Additional projects as assigned

Leadership Responsibilities and Reporting

The Accounting Administrative Assistant reports to the VP of Accounting and Reporting and provides support to the Accounting team. This position has no direct reports.

Qualifications

• High School graduate or equivalent required
• Previous administrative / office experience preferred
• Computer literacy including experience with Excel, Word, Outlook and Adobe Acrobat Pro
• Experience with Great Plains or similar accounting software a plus

Other Key Qualifications

• Data entry skills along with a high degree of accuracy
• Working knowledge of general office equipment, like printers and fax machines

• Excellent attention to detail and problem-solving skills
• Ability to plan, organize and prioritize multiple tasks within a defined time period
• A passion for analyzing and improving workflow and processes
• Demonstrated willingness to assist and support others
• Ability to maintain confidential information
• Able to communicate clearly in both written and verbal correspondence
• Resourceful with an established bias for action in a team environment
• Team player with excellent interpersonal/communication skills – up, down, and across the organization
• Highly organized and self-motivated
• Dependable, flexible and professional demeanor
• Work well in a fast-paced environment

Additional Physical Requirements

• Must be able to continuously see, view computer monitors, receive and make fine discrimination in sound
• Must be able to sit, type, write, perform repetitive simple grasping, fine manipulation, and push/pull/carry objects weighing up to 25 pounds.
• Must be flexible and willing to work a varied schedule as dictated by the needs of the business

Job Type: Full-time

Pay: $0.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Health insurance
• Life insurance
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• Overtime

Education:

• High school or equivalent (Required)

Experience:

• Microsoft: 1 year (Preferred)
• Microsoft Dynamics GP or simliar: 1 year (Preferred)
• administrative/office: 1 year (Preferred)

Work Location:

• One location

This Company Describes Its Culture as:

• Detail-oriented -- quality and precision-focused
• Outcome-oriented -- results-focused with strong performance culture
• Stable -- traditional, stable, strong processes
• People-oriented -- supportive and fairness-focused

Company's website:

• www.firstwatch.com

Company's Facebook page:

• https://www.facebook.com/FirstWatch

Benefit Conditions:

• Waiting period may apply
• Only full-time employees eligible

Work Remotely:

• No

COVID-19 Precaution(s):

• Social distancing guidelines in place
• Sanitizing, disinfecting, or cleaning procedures in place