Accountant,Inter

New Mexico Department of Agriculture (NMDA) works for the benefit of the state’s citizens and supports the viability of agriculture and affiliated industries. NMDA promotes food protection, a uniform and fair market place, and global marketing and economic development; supports beneficial use of natural resources; and works cooperatively with public and private sector entities. Opportunities for excellence abound, and NMDA staff dedicate themselves to proactive service in fulfilling the department’s mission. Each division plays an important role in carrying out the goals and objectives. Our rich agricultural history, culture, and traditions are addressed through new and innovative approaches using the latest in science, technology, and economic strategies. In New Mexico we contribute to the safest and most affordable and nutritious food supply on the globe.

NMDA is a constitutional agency organized under the Board of regents of New Mexico State University (NMSU). This unique relationship creates efficiencies and opportunities for New Mexico’s food and agriculture sector as well as service and outreach opportunities for NMSU, making NMDA an integral part of the university.

NMSU is a comprehensive land-grant institution of higher learning accredited by the Higher Learning Commission of the North Central Association of Colleges and Universities. An active research university, NMSU anchors the southern end of New Mexico’s Rio Grande Research Corridor, exceeding $140 million in research and public service expenditures. NMSU is classified as a Hispanic-serving institution by the federal government with a total minority enrollment over 48%. Home to the state’s NASA Space Grant Program, NMSU is located in Las Cruces, which features desert mesas, the farmlands of the Rio Grande Valley, and the Organ Mountains, an extension of the Rocky Mountain chain. The University is committed to building a cultural diverse educational environment.

Job Duties and Responsibilities

Manages departmental grant funding from the application process through the final closeout of award. Reviews and approves expenditures to ensure compliance with university, state and federal policies and regulations. Provides guidance and direction of internal procedures and controls. Assists with problem resolution. Interacts and coordinates with departmental staff to develop financial projections for the component, identifying fiscal risks and opportunities. Coordinates and produces financial, budget, and other special reports, proposals, and analyses for management and division directors, to include monthly financial statements and/or funds distribution reports. Reviews and approves expenditure documents for budgets monitored by this position. Develops and implements systems and processes to establish and maintain records for the operating unit. Participates in development, implementation and maintenance of policies, objectives, short-and long-range planning; develops and implements projects and programs to assist in accomplishment of established goals. Participates in the development and implementation of policies and procedures consistent with those of the organization to ensure efficiency. Performs miscellaneous job-related duties as assigned.

Classification Summary

Performs moderately complex accounting activities relating to the maintenance of a complete and accurate general ledger and the resultant managerial reports and financial statements.

Classification Standard Duties

Analyzes and reviews budgets and expenditures for local, state, federal, and private funding, contracts, and grants ensuring compliance with fiscal accountability and reporting and funding requirements. Monitors and reviews accounting and related system reports for accuracy and completeness; prepares and reviews budget, revenue, expense, and payroll entries, invoices, and other accounting transactions. Analyzes revenue and expenditure trends, recommends appropriate budget levels, and ensures expenditure control. Advises and interprets policies to faculty, staff, and outside persons such as vendors, funding source representatives, and patients; explains billings and reports, and resolves related problems. Develops accounting applications; oversees the input and handling of financial data and reports for the institution’s finance and human resources systems. May participate in auditing projects, as appropriate to individual operating needs. May coordinate the preparation of regularly scheduled and special billings and financial statements for local, state, federal, and private funding sources. May prepare accounting entries for proration of indirect costs, letters of credit, salary reallocations, loan transactions, financial aid disbursements, refunds, and repayments. May develop, negotiate, and defend a unit’s operating budget and consult with management of the unit on the fiscal aspects of program planning, salary recommendations, and other administrative actions. Performs miscellaneous job-related duties as assigned.

Knowledge

Knowledge of applicable local, state, and federal regulations, and generally accepted accounting principles. Knowledge of computerized information systems used in financial and/or accounting applications. Knowledge of finance, accounting, budgeting, and cost control procedures.

Skills

Account balancing and reconciling skills.

Abilities

Ability to analyze budgetary expenditures for compliance with funding agencies’ budget, policies and procedures. Ability to communicate effectively, both orally and in writing. Ability to analyze and interpret financial data and prepare financial reports, statements and/or projections. Ability to supervise and train assigned staff. Ability to lead, train, and functionally supervise staff and/or student employees.

Required Education

Bachelor’s degree in Accounting.

Required Experience

One (1) year of professional experience directly related to the standard duties as outlined.

Equivalency Bachelor's degree and successful completion of at least 12 credit hours of Accounting (ACCT) course work and one (1) year of professional experience directly related to the standard duties as outlined. Preferred Qualifications Required Certification/License Special Requirements

This position has been established as a primary key position under the “All Hazard Continuity of Operations Plan (COOP)” and is essential to operational continuity and/or recovery. In an emergency situation, primary key positions are required to report to work unless directed by supervisor or public safety authorities not to report for health and safety reasons.

Other Departmental Requirements Standard Work Schedule Standard (M-F, 8-5) If not a Standard Work Schedule, please describe Physical Work Location State NM-New Mexico Physical Work Location County, if in New Mexico DA-Dona Ana Work Site Contingent Upon Funding Contingent upon funding Bargaining Unit Eligible Posting Announcement Statement This is NOT a bargaining unit position with American Federation of State, County & Municipal Employees (AFSCME). Tenure Track Posting Date 01/26/2021 Closing Date 02/25/2021 Anticipated Job Begin Date (optional) Anticipated Job End Date, if applicable (optional) Open Until Filled No Special Instructions to Applicants

The electronic application is the official document that will be used to qualify applicants. Paper/email documents will not be accepted. Required documents must be attached to this application.

Quicklink for Posting https://jobs.nmsu.edu/postings/40351 Environment Work is normally performed in a typical interior/office work environment.
Physical Effort No or very limited physical effort required.
Lifting Requirements Requires handling of average-weight objects up to 10 pounds or some standing or walking.
Risk No or very limited exposure to physical risk.