Accountant

Description and Functions

There are 3 positions available.

GENERAL DESCRIPTION:

To service the Liquor Licensees of the State of Wyoming and to generate revenue for the State of Wyoming.

Human Resource Contact: Pam Glick 307-777-7962 pam.glick@wyo.gov
ESSENTIAL FUNCTIONS: The listed functions are illustrative only and are not intended to describe every function which may be performed at the job level.

• Input phone, fax, e-mail, and mail orders from licensees into Warehouse Management System.
• Provide order total and advise the licensee of product status (i.e.…out of stock, discontinued, code change, invalid code).
  Correspond with sales representatives on incoming prepaid samples and samples from stock requests and prepare for shipment.
• Check orders on hold and determine when to release.
  Verify scheduled ship date and cancel a date to ensure orders process on time.
  Assist anyone coming into the office.
• For will call licensee to provide invoice and collect and verify the payment.
  Collect payment from walk-in licensees, verify the payment, and release order if necessary
  Research and answer all licensee questions.
• Prepare special and holiday order report showing products received and available for shipment.
  Ship special and holiday orders when total orders for licensee meet the four case minimum.
  Fax, e-mail, and mail invoices to licensees and vendors as requested.
  Mail quarterly price books.
• Enter all licensee updates to their accounts into Epicor.
  Activate and inactivate season licensees in April and October.
  Prepare daily outgoing freight reports and forward them to the appropriate freight company.
  Open, timestamp, and distribute incoming mail.
• Inventory and order office, warehouse, and printed supplies.
  Maintain beer and freight databases.
  Follow up on late malt beverage by gallon reports.
  Print and distribute monthly malt beverage report.
• Destroy records and prepare retention reports. Track the number of orders each employee inputs per day. Pick up and deliver daily mail.
• Post checks, Automatic Clearing House (ACH), wires, Electronic Funds Transfer (EFT) & cash payments from licensees and vendors.
• Balance daily receipts and prepare deposits to deliver to the treasurer’s office.
  Audit incoming and outgoing freight invoices and prepare for payment.
• Prepare claims against vendors and freight companies for damage or missing product.
  Verify invoices against purchase receipts and post invoice for payment.
• Research and confer with vendors on problems and discrepancies.
• Prepare weekly payment to vendors for liquor and wine purchases, incoming and outgoing freight, and handling supplies totaling $75M per year via WOLFS interface file after verifying enterprise funds available.
• Research, compile, issue, and verify credits and debits to Licensees for miss-shipped, damaged, and miss-ordered products.
• Research, verify and process bill backs to vendors for concealed damage discovered after receipt into the warehouse.
• Reconcile monthly P-Card purchases and refunds.
  Issue refunds via Wolfs system to licensees whose licenses have transferred or expired.
• Reconcile electronic payments from licensees with the bank web site. Process cash receipt documents in WOLF’s system. Document delinquent accounts receivables and call on late or incorrect payments.
• Prepare letters of warning or credit status changes to delinquent licensees.
• Create invoices for depletion allowance bill backs to vendors and mail to vendor.
• Create ACH report for daily invoices, input into bank website, and post to licensee accounts receivable.
• Record WOLF’s payment information to the vendor accounts for each payment.
• Verify P-Card payment in WOLFS and encode with proper expense code.
  Process bill backs for floor stock adjustments and Wyoming excise tax for additional promotional items attached to products.
• Print WOLFS reports after each processing and reconciles them against CRs and GAXs. Prepare month-end statistical reports.
• Send WOLFS 109 (request for taxpayer ID form) to the vendor. Upon return, verify completeness and readability before forwarding to the auditor and verify accuracy after entering into WOLFS by the auditor.
  Post daily Epicor transactions.
• Process sales tax holds and releases by changing customer status, updating the spreadsheet, sending a letter to the licensee, and faxing the appropriate city or county clerk.
  Process travel vouchers in Wolfs system.
• Other duties as assigned.

Qualifications

KNOWLEDGE:

• Knowledge of purchasing procedures.
• Knowledge of internal control processes.

MINIMUM QUALIFICATIONS:
Education:Bachelor's Degree (typically in Finance)Experience:0-1 year of progressive work experience (typically in Finance) with acquired knowledge at the level of an Accounting TechnicianOREducation & Experience Substitution:3-4 years of progressive work experience (typically in Finance) with acquired knowledge at the level of an Accounting Technician Certificates, Licenses, Registrations:None

Necessary Special Requirements

PHYSICAL WORKING CONDITIONS:

• Typical office environment.
  

NOTES:

• FLSA: Non-Exempt

Supplemental Information

011-Department of Revenue-Liquor Division-Account Section

Click here to view the State of Wyoming Classification and Pay Structure.

URL: http://agency.governmentjobs.com/wyoming/default.cfm

The State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.

Class Specifications are subject to change, please refer to the A & I HRD Website to ensure that you have the most recent version.