Accountant I

JOB SUMMARY
The job duties of the Accountant I - Sheriff include but are not limited to assist the fiscal functions within the Sheriff’s Office under the direction of the Senior Accounting Manager; and to provide responsive, courteous and efficient service to County residents and the general public.

Essential Duties and Responsibilities: DUTIES AND RESPONSIBILITIES
The duties described below are indicative of what the Accountant I - Sheriff might be asked to perform. This job description is to incorporate any county ordinances created for the position of Accountant I - Sheriff. This is not an exhaustive list of job responsibilities and therefore other duties may be assigned:

Administrative Functions:

• Assist the Sheriff’s Management Staff in the preparation, entry and submission of the annual budget. Monitor the approved budget for the office throughout the year.
• Provide professional, fiscal support for the fiscal operations of the office. Compile periodic financial reports as needed or requested.
• Develop and implement financial related procedures and practice standards to assure the fiscal tracking and reporting for all programs in the office. Coordinate these services with the Department of Administration Finance Division and Sheriff’s Office management.
• Timely prepare a variety of external financial reports for required State reporting purposes.
• Prepare all, Sheriff’s Office, grant documentation for the external auditor review.
• Manage the Bullet Proof Vest grant process from application through reimbursements.
• Enter, review, batch and submit departmental payroll by division, including employee reimbursements and stipends in accordance to policy.
• Complete second verification of Lockdown kiosks deposits.
• Audit jail receipts of incoming monies and ensure past due debts are being properly collected.
• Reconcile monthly bank statement for the Inmate trust account and complete journal entries.
• Reconcile PPS records with Lockdown records to ensure all collections payments have been received and applied properly to the Inmate accounts.
• Reconcile and process checks from the jail Lockdown system to the County Treasurer and external vendors for Inmate generated revenues.
• Bill Dunn County, Pepin County and CVCTF for GED services based on charge breakdown provided by GED Chief Examiner.
• Assist jail Captain with all aspects of open records requests for jail bookings and Inmate medical charts; to include any billing.

• Invoice all billable services within the Sheriff’s Office; contracted services, boarder housing to include ES sanctions, transports, etc.
• Prepare journal entries and submit to central finance to be committed.
• Responsible for accurate inmate billing; huber, electronic monitoring, soberlink, medical, inmate supplies, court ordered PBTs, etc.
• Distribute Lockdown bond monies to appropriate agencies.
• Verify Inmate medical statements for payment responsibility, bill Inmate within the Inmate accounting software and process invoice for payment.
• Process invoices for payment; acquire W9 information and request new vendors, prepare/code for the Sheriff’s approval, create batch in financial system, and submit to Finance Division to commit.
• Pay invoices with credit card, code, review and approve purchase card transactions, create batch in financial system and submit to Finance Division to commit.
• Coordinate new and retired fixed asset information for the Sheriff’s Office to Central Finance Division for processing.
• Coordinate purchases within budget guidelines for all divisions within the Sheriff’s Office.
• Audit coding of Sheriff’s Office monthly revenues and expenses for accuracy. Prepare, enter and submit any necessary journal entries, to correct any discrepancies, to the Finance Division.
• Assist with end of year closing by ensuring Sheriff’s Office accounts are reconciled and accruals are created.
• Manage the PO process of the entire Sheriff’s Office and coordinates purchases from PO through payment of invoices.

Customers:

• All County employees and managers, excluding those in the Finance Division and/or the Sheriff’s Office
• Anyone of the general public, including vendors

Team Members:

• Employees of the Finance Division
• Employees of the Sheriff’s Office (Telecom/Investigations/Patrol/Jail/Clerical)

Minimum Qualifications: QUALIFICATION REQUIREMENTS
To perform this job successfully, an individual must be able to perform each duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required at the time of hire or for the continuation of employment.

EDUCATION AND/OR EXPERIENCE:

• Bachelor’s Degree in Accounting or Business Administration and three (3) years recent experience in accounting, accounts payable, accounts receivable, budgeting and financial reporting preferred,

-OR-

• Associates Degree in accounting and five (5) years accounting related work experience required.
• A valid driver’s license required.