Accountant I

Job Posting Title:

Accountant I

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Hiring Department:

Educational Leadership and Policy

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Sep 01, 2021

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Description:

To perform accounting and related assignments involving the recording, analysis, and reporting of financial data. Responsible for accomplishing accounting assignments involving the application of accounting knowledge and abilities. Assembles data from books of original entry and central control records. Prepares financial statements and reports pertaining to departmental or University activities. Audits and processes purchase, cash receipt, and disbursement documents in accordance with disbursing rules and regulations. Reviews central accounts and fund groups for propriety of entries and investigates overdrafts. Performs related duties as required. May prepare or assist in the preparation of various financial reports including monthly summary reports, government reports and the annual financial report. May prepare or assist with billings to government on federal projects.WORKING CONDITIONS: Usual office environment.

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Job Details:

General Notes

The Accountant I in the Department of Educational Leadership and Policy is responsible to provide advance accounting support for the Department of Educational Leadership and Policy. This role supports ELP through budgets, reimbursements, and more while fostering the mission on being a student and faculty centered department.

Job Description

To provide accounting support for ELP department, including approval of payments, travel vouchers, correction vouchers, reconciliations and handling of assigned department inquires in addition to addressing vendor inquires. Provide a high level of customer service support for ELP faculty students, and staff to ensure compliance with university policy and procedures.

Job Details

The Department of Educational Leadership and Policy has a legacy of excellence in training scholars, practitioners, and educational leaders for PK-12 public schools, higher education, and the P-16 policy arena. We prepare a diverse cadre of change-makers who go on to serve as superintendents, school principals, professors, researchers, and student affairs professionals. Our award-winning faculty, nationally recognized graduate programs, and highly regarded research centers focus on educational leadership and policy through an equity and social justice lens.

Responsibilities

• Accounting: Responsible for reviewing account balances, account charges. Preparation of monthly reconciliation report; preparation of monthly account balance report. Prepare faculty allocation expenditure reports and other reports for Chair and Dean’s office as requested. Maintain/review, balance forward analyses, account corrections (VT6s), and transfers. Prepare ad hoc financial reports as requested by department chair, administrative manager, and Dean’s office.

  • Review for accuracy and completeness and forward for final approval voucher payments (VP1 and VP2), travel authorization requests (VE5), reimbursements payments (VP5) in DEFINE. Apply rules, regulations and policies to ensure financial transactions are consistent with university and department policies. Provide backup support by creating electronic documents in these areas as needed.

  • Properly code all ProCard vouchers in DEFINE (VP7 documents) and process within allotted time with minimal errors to ensure prompt reconciliation to department accounts. Work with credit card holder to resolve discrepancies with supporting documentation.

  • Process all faculty and staff purchasing requests, working closely with administrative associate; work with vendors to facilitate deliveries and to resolve delivery or invoicing issues. Advise faculty members on resolving issues or concerns with accounts.

  • Process ELP contracts with the business contract office. Process PIF for the department.

  • Act as a department contact for accounting, attend monthly meetings with Dean's office and other entities, and provide guidance to ensure the department is consistent with university policies and procedures.

  • Responsible for new account management and Expense Account Certification.

• Compliance: Interpret and ensure compliance with University policies and procedures, and state and federal laws and regulations. Assist with documenting and monitoring internal controls. Consistently evaluate and recommend improvements to business processes that further the broad goals of ELP to enhance efficiency, effectiveness, and controls. Maintains files and records including confidential and restricted information.

  • Track Requirement of department endowments to ensure compliance with endowment charters. Track endowment balances and income. Work with Office of Research Support to monitor grant expenditure and balances for faculty. Collaborate with Grants and Contracts Specialist to produce monthly financial reports for each faculty member.

• Financial Planning: Assist the Administrative Manager of the department with preparation of annual budgets. Track financial commitments for various departmental programs and faculty incentives. Analyze department budgets, develop financial projections, and make recommendations to the department Chair and Administrative Manager regarding strategic financial changes and/or the ability to fund future endeavors.

• Support: Collaborate as an integral member of the ELP team, work in partnership on initiatives and goals in the areas of deposits, payments, procurement and contracts, and other duties as assigned. Serve as back up HR Partner, HR Assistant, I-9 Partner, and Time Keeper for transactions in Workday. Process ad hoc costing changes for all staff and faculty. Process and approve all financial HR transactions in Workday as Cost Center Manager.

Required Qualifications

Bachelor's degree in Finance, Accounting, Business Administration or related field. Two years of experience in finance or accounting with experience in purchasing, planning, and financial analysis. Experience in budgeting, accounting and reporting. Proficiency with Microsoft Excel, Word and Outlook. Experience working with Cognos, DEFINE, UT Direct/FRMS, BUD, VIP Direct, and other UT systems. Demonstrated experience problem solving and researching financial inquiries. Excellent written and oral communication. Ability to work effectively with staff, and collaborate effectively with staff, colleagues, leadership, and partners. Ability to perform effectively in a fast-paced environment and meet deadlines. Professional demeanor. Highly detail-oriented. Ability to be discreet with confidential matters and to use sound judgment to facilitate independent decisions. Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Extensive experience in Accounting or Finance or CPA. Experience with Workday. Experience with financial audits. Working knowledge of UT accounting and procurement policies and procedures. Experience working in university environment. Experience working with databases. Ability to work under pressure, while maintaining a high level of accuracy and attention to detail.

Salary Range

$40,000 + depending on qualifications

Working Conditions

• Work is performed in a standard office environment

• Repetitive use of a keyboard at a workstation

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer , complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197.