Account Clerk III - Public Health

Summary

The Health Department is seeking an Account Clerk III to provide advanced level fiscal support to all divisions within the Department. This position is primarily responsible for providing fiscal functions related to employee training, travel, daily mileage reimbursements, purchasing, A/R, and A/P. The individual in this position also prepares and distributes a variety of personnel reports and maintains the Department’s personnel files.

The Account Clerk III performs accounting functions requiring in-depth knowledge of the county’s financial systems. This position will work under minimal supervision and is responsible for providing a department, agency or bureau with advanced level fiscal support so that county programs may be effectively and efficiently provided.

The Public Health Administration Account Clerk III is an Essential Employee position. Essential employees are obligated to report to work as scheduled or remain at work during emergencies. Following is the Duty Statement for Essential Employees:

Essential Duties

Essential Duties, Tasks and Accountabilities:Duties, tasks and accountabilities will vary by department and may include the following:

• Obtain financial data for use in maintaining accounting records.
• Prepare vouchers, invoices, checks, refunds, account statements, reports, and other records.
• Verify and post details of transactions (such as funds received and disbursed).
• Prepare monthly production and billing reports.
• Audit invoices against purchase orders and research discrepancies.
• Produce, maintain, distribute and reconcile reports and records.
• Enter data into the PeopleSoft financial system according to company procedures.
• Assist in preparing financial statements.
• Reconcile bank statements.
• Provide clerical support (typing, filing, copying, etc.).
• Provide receptionist duties (e.g., answer phone and direct inquiries).
• Serve as liaison to other departments.
• Perform other duties, tasks and special projects, as required.

Qualifications/Preferred Skills, Knowledge & Experience

Qualifications / Requirements:

• High School Diploma or General Education Degree (GED).
• Six months to one year of job-related experience and/or training.
• Ability to coordinate and direct work assignments.
• Intermediate skill to use a personal computer and various software packages.
• Strong interpersonal skills.
• Strong mathematical and accounting skills.
• Accurate and detail oriented.
• Ability to use standard office machines (fax, copier, calculator, etc.).
• Integrity and honesty.
• Ability to maintain confidentiality and handle confidential information.
• Ability to maintain a positive public image for the department and county.

Preferred Skills, Knowledge & Experience:

• Associate’s degree from an accredited college or university in Accounting or related field.
• Minimum of three years of experience and/or training with bookkeeping and accounting.
• Intermediate to advanced level accounting/bookkeeping skills.
• Previous work experience in government finance.
• Minimum of two years of general office experience (typing, clerical, filing, copying, etc.).
• Ability to work with minimal supervision.
• Excellent customer service skills.
• Strong organization skills.
• Ability to multi-task.
• Ability to work as part of a team.
• General knowledge of County of Chester policies and procedures.

Additional Information

Computer Skills:To perform this job successfully, an individual should have:

• Intermediate Word skills
• Intermediate Excel skills
• Intermediate Access skills
• Basic PowerPoint skills
• PeopleSoft Financial skills or the ability to learn PeopleSoft
• Basic OutLook skills (Email and Calendar)
• Basic Internet skills (research purposes)
• Basic knowledge and skill with various accounting software