Academic Services Professional

Academic Services Professional - 19670University Staff Description

University of Colorado | CU Anschutz Medical Campus
School of Medicine | Office of Medical Education
Academic Services Professional
Position #779945 – Requisition #19670

* Applications are accepted electronically ONLY at www.cu.edu/cu-careers *

The University of Colorado Anschutz Medical Campus seeks individuals with demonstrated commitment to creating an inclusive learning and working environment. We value the ability to engage effectively with students, faculty and staff of diverse backgrounds.

The Office of Medical Education has an opening for a full-time University Staff (unclassified) Academic Services Professional, Assessment, Evaluation, and Outcomes Professional position.

The University of Colorado Anschutz Medical Campus is a public education, clinical and research facility serving 4,500 students, and a world-class medical destination at the forefront of life-changing science, medicine, and healthcare. CU Anschutz offers more than 42 highly rated degree programs through 6 schools and colleges, and receives over $500 million in research awards each year. We are the single largest health professions education provider in Colorado, awarding nearly 1,450 degrees annually. Powered by our award-winning faculty, renowned researchers and a reputation for academic excellence, the CU Anschutz Medical Campus drives innovation from the classroom to the laboratory to the delivery of unparalleled patient care. Read CU Anschutz Quick Facts here.

Nature of Work
The University of Colorado School of Medicine’s (CUSOM) Office of Assessment, Evaluation, and Outcomes (AEO) has an opening for a full-time Coordinator. This position will support the AEO staff and faculty with administrative and other tasks as assigned, including academic and operational activities.

Professional Field: Academic Services Professional

Supervision Received
The position will report to the Director of AEO.

Supervision Exercised
None

Examples of Work Performed

• Coordinate evaluations for the School of Medicine courses in OASIS and Elentra software including, but not limited to: Creating and maintaining user profiles, importing and managing evaluator classification statuses, preparing data collection instruments, importing, tracking, and correcting session matches, managing match due dates and overdue evaluations, and responding to student requests for deadline extensions.
• Serve as the primary point of contact for OASIS and Elentra users including, but not limited to: Managing the Evaluation Office email inbox, trouble-shooting login and other issues, and responding to requests to produce reports and correct matches.
• Perform routine maintenance in OASIS and Elentra including, but not limited to: Auditing profiles for duplicates, tracking and auditing profiles without faculty appointments, and recreating matches that were deleted in error.
• Collaborate with Coordinators to ensure timely distribution of evaluations.
• Create summary reports of evaluation information.
• Serve as custodian for the NBME Shelf exam proctoring gift card program.
• Prepare for Essentials Core and NBME Shelf exams including, but not limited to: Recruiting proctors, tracking students, creating and distributing proctor exam-day materials, maintaining exam-related Smartsheets and other databases, and creating calendar invitations.
• Follow-up with proctors after exam administrations to ensure incident reports were submitted, proctor videos were uploaded, and Smartsheet(s) have been updated.
• Review exam incident reports, watch proctoring videos, and escalate any potential issues to the Assessment Specialist.
• Assist with exam production including creating schedules for faculty, reviewing questions and exams, and performing quality control checks, as requested.
• Proctor Essentials Core and NBME Shelf exams.
• Create and/or review and maintain process documentation for the AEO Office.
• Provide administrative support for the department, including but not limited to: Ordering office supplies, purchasing and renewing software subscriptions, scheduling and coordinating team meetings, and taking meeting notes.
• Coordinate focus groups and other meetings hosted by AEO, including but not limited to: Inviting and tracking attendees, reserving rooms and resources, and ordering lunches.

This description is a summary only and is describing the general level of work being performed, it is not intended to be all-inclusive. The duties of this position may change from time to time and/or based on business need. We reserve the right to add or delete duties and responsibilities at the discretion of the supervisor and/or hiring authority.

Salary and Benefits:
The hiring range for this position begins at $39,834 and is commensurate with skills and experience.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Benefits: https://www.cu.edu/employee-services/benefits
Total Compensation Calculator: http://www.cu.edu/node/153125

Diversity and Equity:
The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@ucdenver.edu.

The University of Colorado Denver | Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities and all veterans. The University of Colorado is committed to diversity and equality in education and employment.

The University of Colorado Denver | Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Qualifications

Minimum Qualifications:

• Bachelor's degree from an accredited institution: Education, business administration, management, communications, or a related field
• 1 year of experience working in a higher education environment

Required: Applicants must meet minimum qualifications at the time of hire.

PLEASE NOTE: Candidates will be responsible for travel expenses related to the interview process and any relocation expenses, if applicable.

Preferred Qualifications

• Experience working in an academic medical environment
• Project management experience in higher education
• Experience working with the following learning management tools: OASIS, Canvas, and Elentra

Knowledge, Skills, and Abilities

• Proficiency in Microsoft Office
• Ability to learn and use multiple systems and interfaces
• Excellent oral and written communication skills
• Attention to detail and the ability to ensure accuracy in work
• Excellent interpersonal skills and the ability to establish rapport with a wide variety of individuals
• Ability to multi-task and prioritize
• Excellent organization and time management skills

Work Environment

• It is anticipated that this role will work remotely for the remainder of the 2020/2021 Academic Year.
• After that point, on-campus work up to 25% time may be required as deemed necessary and appropriate by the Director of AEO.

Special Instructions to Applicants: Required Application Materials: To apply, please visit: http://www.cu.edu/cu-careers and attach: 1. A letter of application which specifically addresses the job requirements and outlines qualifications 2. A current CV/resume 3. List of three to five professional references (we will notify you prior to contacting both on and off-list references) Questions should be directed to: Rachael Tan at Rachael.Tan@CUAnschutz.edu
Application Materials Required: Cover Letter, Resume/CV, List of References Application Materials Instructions: Application Deadline: Applications are accepted electronically ONLY at www.cu.edu/cu-careers. Review of applications will begin when the position is posted to CU Careers, and will continue until the position is filled.
Job Category: Academic Services Primary Location: Aurora Department: U0001 - DENVER & ANSCHUTZ MED CAMPUS - 20038 - SOM-DEAN EO UME Schedule: Full-time Posting Date: Jan 13, 2021 Unposting Date: Ongoing Posting Contact Name: Rachael Tan Posting Contact Email: Rachael.Tan@CUAnschutz.edu Position Number: 00779945